PREVENTATIVE MAINTENANCE FOR FIRE SUPPRESSION SYSTEMS

2026-11-03

Scope of Work A . The Contractor shall provide , on a semiannual basis , all labor and materiel for a preventative maintenance service as specified herein for Fire Suppression Systems . Work shall be bid as a 2 - year lump sum amount invoiced in arrears in two ( 2 ) equal payments . Work shall include providing Emergency Services at an additional charge to the contract . B . Site Location and Represented by : Wabash Valley Correctional Facility 6908 S . Old US Hwy 41 Carlisle , IN 47838 Contact : Mark Payne – Physical Plant Director Ph : 812 - 398 - 5050 ext 4701 C . The Contractor shall furnish all labor , materials , and supervision required to determine the operational status of each device of the existing Fire Suppression Systems service procedures provided by contractor shall conform to NFPA standards as adopted by 675 of the Indiana Administrative Code . 1 . Optimum operating condition is defined as that level of performance which provides maximum safety to the occupants , meets applicable laws , codes , regulations , meets or exceeds the equipment manufacturers ’ specifications and maximizes equipment life expectancy . 2 . This includes necessary equipment such as ladders and lifts to access the various components to be inspected and tested 3 . The successful bidder shall have the capability to program and replace components of all fire suppression systems in a timely manner . Failure to possess this ability will result in the cancellation of this contract . D . The minimum number of planned inspections shall be two ( 2 ) for one fiscal year spaced approximately one hundred and eighty ( 180 ) days apart . The first repair and inspection shall be performed immediately upon the award of the contract . E . Each preventive work period shall be prescheduled and directed from a maintenance management program initiated and maintained by the Contractor . The program may be computer directed , or manually operated . A copy of this schedule shall be in the hands of the Physical Plant Director prior to the start of any work . F . All work shall be performed in the presence of an Agency Representative who shall sign documentation , provided by the Contractor , that the work is complete . The signature of the foreman of the crew performing the work shall appear on all site prepared documents . G . Final reports shall be sent to the Agency ’ s designation representative or PPD and Gordon Becher , DOC Director of Fire Risk Management ( GBecher1 @ idoc . in . gov ) within 14 calendar days from the date of inspection . H . The Contractor must provide a detailed list of equipment / tools that need to enter the facility for inspections prior to the visit and have the capability of securing his vehicles per Institution policy . 1 . 02 Deferred Maintenance and Obsolete Equipment A . At a minimum of fourteen ( 14 ) days prior to bid the Contractor shall notify the Owner , in writing , of any deferred maintenance or obsolete equipment , parts or components that are not maintainable under the terms and conditions of the contract . Upon such notification the Owner prior to bid , will notify all bidders , by addendum , of disposition of those items . If no notification is given or addenda received the Contractor shall be held responsible for the preventative maintenance of all items as set forth in this agreement at no additional charge to the contract . 1 . 03 Emergency Services A . Emergency Service is defined as work requested which is outside of the dates identified in the maintenance schedule submitted by the contractor and in exception to the conditions shown in Sec 1 . 01 B . The Contractor shall be available to provide Emergency Service for repair labor , parts or adjustments that may be required to maintain proper operation of the systems which are not a part of the Scope of Work . The Contractor shall respond to any request for Emergency Services as follows and / or determined by the Physical Plant Director : 1 . Immediately for circumstances endangering life or property . 2 . Within three ( 3 ) hours where acceptable level of equipment performance is compromised . 3 . Within a timeframe determined by the Physical Plant Director . A . Telephone Room Building QUANTITY ITEM DESCRIPTION MAKE / MODEL 1 FM - 200 w / Aegis Control Panel , Smoke Detectors DPD 7054 / CPD 7157 – 27 . 35 Battery Charger – Strobe / Horn signal device – HVAC Alarm FM - 200 / Aegis Control B . Production Kitchen QUANTITY ITEM DESCRIPTION MAKE / MODEL 3 R102 tanks - CO2 suppression – Fusible Links – Discharge Protection ANSUL System C . Administration Building Kitchen QUANTITY & UNIT ITEM DESCRIPTION MAKE / MODEL 1 R102 tanks - CO2 suppression – Fusible Links – Discharge Protection ANSUL System

Indiana

2026-04-08