Preventative Maintenance for the Fire Alarm System

2026-11-03

Scope of Work A . The Contractor shall provide all labor and material for a preventative maintenance service as specified herein . Contractor to provide all labor and material and supervision for a preventative maintenance service as specified herein for Fire Alarm Systems . a . The term of this contract is to for 730 days ( 2 Years ) and to cover all required testing and inspections during that time period as required below . b . Work shall be bid as a lump sum for 730 days or 2 Years . The attached supplemental cost sheet is to be filled out and returned with the bid documents . c . Invoices permitted in arrears upon completion of work for that quarter . d . Work shall include providing approved Emergency Services at an additional charge to the contrac C . The Contractor shall furnish all labor , materials , and supervision required to determine the operational status of each device of the existing Fire Alarm Systems service procedures provided by contractor shall conform to NFPA standards as adopted by 675 of the Indiana Administrative Code . Sensitivity testing shall be done on one - half ( 1 / 2 ) the total systems annually and in accordance with IUFC Standard 10 - 2 , so that all devices are tested on a biannual basis . The system panels shall be inspected quarterly , approximately ninety ( 90 ) days apart . The first repair and inspection shall be performed immediately upon the award of the contract . D . The minimum number of planned inspections shall conform to required testing frequencies as tabulated within NFPA 72 for each fire alarm component type . The first Inspection & Test cycle shall be performed upon successfully being awarded the contract . E . Each Inspection & Test site visit shall be prescheduled with the Physical Plant Director or Safety Hazard Manager at least 72 hours prior to arrival of scheduled visit and directed from a maintenance program initiated and maintained by the Contractor . The program shall be either computer directed or manually operated . A copy of this schedule shall be in the hands of the Physical Plant Director prior to the start of any work . F . All work shall be performed in the presence of an Agency Representative who shall sign documentation , provided by the Contractor , that the work is complete . The signature of the foreman of the crew performing the work shall appear on all site prepared documents . G . Inspections & Testing shall be performed using an electronic inspection system that records the date , time , space / location name , each device ( Pass / Fail ) status , and assigned unique ID number . A sticker / label shall be affixed to each device throughout the facility with the unique identification number assigned by the electronic system . Failure to provide report may result in lack of payment by owner . H . Final Inspection & Testing Report : In addition to the information recorded above , the contractor shall search the consumer product safety commission at www . cpsc . gov and report any such device ( s ) with an outstanding product recall status . This date / time / space - location name / device ID number / product recall status information shall be included in the final inspection report and shall serve as evidence of device ( s ) as having been inspected and tested . The report shall be furnished to the Agency Representative after each Inspection & Testing cycle with the following sections as formatted : • An executive summary section , indicating the scope of work performed , • An immediate action summary section , that lists each device / component requiring attention ( repair / replacement / product recall ), • This section shall provide a complete printout of all devices with date / time / device ID number / space - location name / device ( Pass - Fail ) status / product recall information ( if any ), and • This last section shall include the name of the Agency representative present during the Inspection & Testing procedures . Failure to provide report may result in lack of payment by owner to contractor for this Period of time .

Indiana

2026-04-08