Printing , Mailing and Tracking of Absentee Ballots

2026-11-03

he following specifications pertain to printing , mailing , and tracking the St . Charles County Election Authority Absentee Ballots for the April General Election held in the year 2026 . The estimated absentee ballots to be mailed is between 2 , 000 – 6 , 000 . The same amount for April and August elections of 2027 and 3 , 000 – 8 , 000 for the November General Election of 2028 . Samples of the mailing and return envelopes with instructions are attached at the end of this bid . The successful bidder shall provide : • A mail service that can provide printing of Unisyn ballots on demand . • The ballots shall be delivered to a USPS Distribution Center , preferably the St . Louis post office at 1720 Market Street , St . Louis MO 63155 . • “ Official Election Mail ” indicia will be on front of outbound and return ballot envelopes . • St . Charles County Election Authority will provide an electronic file containing the necessary information to process and print the Absentee Ballots . Use of vendor ’ s FTP or drop box is preferred method . • Files will be sent to the successful bidder by the Election Authority ’ s office in regular intervals during absentee voting timeframe ( six weeks ) not to exceed one batch per day or less than one batch per week . • The ballots , instructions , return envelopes and mailing envelopes will be printed by successful bidder . • The ballot return envelope , and instructions will be inserted into the mailing envelope with ballot . • The mailing envelope and return envelope will need IMB with tracking in the US Postal Service system . • Tracking system for the Election Authority and voter to use is a preferred option . Bidder should provide detailed process for tracking system . • The return envelope will have a barcode of voter ID number with the return address . • The return envelope back must be formatted per State of Missouri election statute requirements . • Outbound and return envelope size should be letter size designed to realize best postal rate . • The ballot needs to be printed on 80 lb . text weight paper printed with black ink and red targets . • The ballots must be presorted for lower postage rate . Bidder to explain how they can achieve this .

Missouri

2026-04-29