Printing & Mailing Services

2026-11-03

The following specifications shall apply to purchases of Printing & Mailing Services for the City of La Vista , Nebraska , herein called the City . At this time , the City has the following minimum quantities of electronic documents to be printed . The City reserves the right to waive minor technicalities under this specification . Publication Description # Per Publication Frequency of Publication Community Event Guide 8 , 864 Units 2 Issues per Year * Newsletter 8 , 864 Units 4 Issues per Year * Newsletter Insert with Tabs 8 , 864 Units 0 – 4 per Year Postcards 8 , 864 Units 0 – 5 per Year * Due to the anticipated length of the agreement , in 2026 , there will only be one ( 1 ) Community Guide and two ( 2 ) newsletters published under this agreement . 1 . 0 GENERAL REQUIREMENTS : 1 . 1 The vendor shall supply the City of La Vista with a minimum of three ( 3 ) local references that the vendor has provided printing services to . 1 . 2 The vendor shall supply the City of La Vista with a minimum of three ( 3 ) print job samples comparable to the specifications of the Community Guide and / or Newsletter and a minimum of two ( 2 ) print job sample comparable to the specifications of the Postcards . 1 . 3 The vendor shall have been continuously in business under the same company name for at least three ( 3 ) years . 1 . 4 The vendor must be able to print quality black & white documents as well as quality spot color or four - color documents . 1 . 5 The vendor must be able to print digital camera photographs supplied in electronic format . 2 . 0 SPECIFICATIONS : 2 . 1 Printing of Desk Top Publishing documents in electronic format : • All documents will be supplied in electronic format . Documents will be created in the mostcurrent version of Adobe InDesign . 2 . 2 Vendor shall provide one ( 1 ) proof to City for approval prior to printing and mailing of the publication . 3 . 0 MATERIAL : 3 . 1 All paper used for printing these documents shall be new and of the best quality and shall be applied in accordance with the manufacturer ’ s recommendations and the latest industry standards . The paper may contain recycled content , so long as the appearance of the paper is approved by the City of La Vista . Paper substitutions must be approved in writing . 4 . 0 DELIVERY AND PACKAGING : 4 . 1 . All documents delivered shall be as they were provided electronically unless the City gives written authorization for a modification . 4 . 2 . All delivery costs shall be included in the bid price for each publication . 4 . 1 All original documents shall be packaged to fully protect documents during shipment . Documents shall be packaged in quantities to allow for manual handling of the delivered packages . 4 . 2 Delivery of all material shall be made during normal working hours ( 8 : 00 a . m . – 4 : 30 p . m .) Monday through Friday , exclusive of holidays , unless special arrangements are made . 4 . 3 Slippage of delivery dates is not acceptable , unless the City of La Vista does not deliver the electronic document in accordance with the established schedule . 4 . 4 Delivery of all printed documents for Community Guide , Postcards , and Newsletters shall be made within ten ( 10 ) working days of delivery of the electronic document . 4 . 5 A delivery schedule for all publications will be delivered to the successful bidder when the contract is signed . Community Event Guide NOTE : The number of pages will be determined by content and may vary per issue . Count Frequency 8 , 864 Units 2 Issues per Year * Specifications : • 80 # Gloss Book Weight , Self Cover  11 x 17 folded to 8½ x 11 • Printed Front & Back  4 Color  Full Bleed • Saddle Stitch ( Two Staples ) • Preparation and Delivery to Post Office of 8 , 400 Units  Publication to be Mailed Flat  Mailed under Bulk Mail Permit  Postage to be Paid by the City • Delivery of Remainder 200 Units to City Hall • The City of La Vista shall own the rights to the deliverables produced under this agreement . Alternate 1 : 24 pages including cover – Total Cost Per Issue $ Alternate 2 : 44 pages including cover – Total Cost Per Issue $ Alternate 3 : 48 pages including cover – Total Cost Per Issue $ Alternate 4 : 52 pages including cover – Total Cost Per Issue $ * Due to the anticipated length of the agreement , in 2026 , there will only be one ( 1 ) Community Guide published under this agreement . Postcards Count Frequency 8 , 864 Units Optional : 0 to 5 per Year Specifications : • 100 # Gloss Cover  8¾ x 5¾ • Printed Front & Back  4 Color  Full Bleed • Trim , as necessary • Preparation and Delivery to Post Office of 8 , 400 Units  Publication to be Mailed Flat  Mailed under Bulk Mail Permit  Postage to be Paid by the City • Delivery of Remainder 200 Units to City Hall • The City of La Vista shall own the rights to the deliverables produced under this agreement .

Nebraska

2026-04-29