Professional Catering Services

2026-11-03

The City seeks a relationship with multiple Caterers who can provide a variety of menus , including but not limited to box lunches , breakfast , buffets , receptions and plated meals . Only the caterers selected through this RFQ process each year will be permitted to provide catering and food services at the Premises . The City reserves the right to award to multiple companies , and to utilize awarded companies for future projects on an as needed basis . Awarded companies will not be classified as “ primary master company or lead company ”. An award does not guarantee a volume commitment . The City of North Little Rock reserves the right to add additional companies to the list of Preferred Caterers during the duration of the contract , provided all requirements are met . The selected caterers shall have control , access , and use of the kitchen facility at the Premises for the purposes of providing catering and food services to groups who have selected the Caterer from the Preferred Caterer ’ s List ( the “ List ”) to provide services for their event , and for the purpose of ensuring that the kitchen facility maintains an “ A ” grade from the Arkansas Department of Health for each event you are selected to cater . However the City reserves the right to access the kitchen facility at any time during a catered event . The Contract shall begin on January 1 , 2026 , although the first scheduled event shall not occur until February , 2026 . Upon selection of the Preferred Caterers , Clients will be able to contact any caterer on the List regarding providing catering and food service for an event occurring beginning in February 2026 . The Contract shall terminate December 31 , 2026 , unless sooner terminated as provided herein . Each year a Request for Qualifications shall be published by the City to receive proposals for catering and food services to be provided by multiple caterers , who , if selected will be “ Preferred Caterers ” for the NLR Event Center for the next year . Caterers who were on the List the previous year are required to submit a new proposal each year . The selection of Preferred Caterers is within the sole discretion of the City , and is based on criteria that fit the catering needs of the Clients , and what is in the best interest of the City . The City reserves the right to expand the List during the Contract Period if necessary to accommodate the unique catering needs of an Event Client . Selected Preferred Caterer ’ s Responsibilities  Preferred Caterer contracts for catering services will be exclusively between Preferred Caterer and the group to be served , and Preferred Caterer shall receive payment for the catering services directly from the contracting group . The City is not a party to the Preferred Caterer ’ s contract with a Client , and does not guarantee payment from any group or individual using the catering services . Invoices from Caterer to the contracting group or individual will have a separate service fee that notes the City Service Fee only .  Shall provide catering and food services for events and / or activities occurring on - site at the Premises as required by any Client who has scheduled an event and selected you as its caterer ;  Shall provide the capability to fully serve 25 to 900 people at any one event , and have on - site supervisor present for the duration of the Event ;  Shall not provide or serve alcohol to any event at the Premises ;  Shall at all times keep the Premises clean and equal to an “ A ” grade from the Arkansas Department of Health ;  Shall be responsible for any damage or breakage to kitchen items due to excessive use or abuse ;  Shall obtain at your own expense the necessary business and health inspection licenses and permits from the State of Arkansas and the Arkansas Department of Health , if applicable , at your main location , and provide proof of such licenses at all times and display the same on the premises at all time , and shall comply with all applicable State and Federal laws and regulations and County ordinances and regulations and with any and all City rules , regulations , and procedures for the use of the City facilities ;  Shall provide necessary pots , pans , spoons , and necessary cooking items to serve and feed 25 - 900 people with any given event ;  Shall provide any and all additional equipment necessary to complete preparation and service of food and beverages ;  Preferred Caterer must always present a professional and experienced workforce , wellgroomed and polished in standard uniform appropriate to the event being held , and hair neatly pulled back so as to avoid contact with any food served . Both management and employees shall exude a work ethic that falls in line with the standards of the City of North Little Rock .  The caterer will follow all access protocols and restrictions as dictated by the facility . Preferred Caterer and their workforce must abide by the “ no smoking ” policy on City property at all times while performing work for the City of North Little Rock . All workforce must be clean and free from odor including strong perfumes and odors resembling use of tobacco products .

Arkansas

2026-05-13