Proposal for Lodging , Catering , Conference Room , Audio - Visual Equipment

2026-11-03

The Navajo Division of Behavioral and Mental Health Services is looking for proposals from vendors in the Phoenix metropolitan areas or surrounding locations to host staff for the NDBMHS Year - End Meeting . NDBMHS is seeking vendors to provide lodging , catering , conference room rental , audio / visual equipment rental , and special discounted government room rates for this event to be held the week of January 26 , 2026 , to January 30 , 2026 . Specifications for Lodging , Conference Room Requirements and Catering : 1 ) Number of Staff – there will be an estimated 180 staff 2 ) Lodging Accommodations for 30 individuals a . Number of Single Rooms : 30 b . Check in will be on January 26 , 2026 , and Check out will be on January 30 , 2026 c . Indicate if special discount or government rates are available d . All rooms are to be non - smoking rooms and should be offered on site as event e . The lodging rate per night should be the same for single rooms f . Note : some participants have government purchase cards and will be making lodging accommodation on their own and not paid under this contract ; therefore , special discounted rate or government rate should be offered 3 ) Catering a . Welcome Reception on January 26 , 2026 , 6 : 00pm to 8 : 00pm , enough for 180 staff members i . Assorted finger foods and drinks b . Continental Breakfast on January 27 – 29 , 2026 enough for 180 staff members . The breakfast menu must include different selections across all three days . Specifically : • Day 2 should offer different it ... ems from Day 1 and Day 3 . • Day 3 should offer different items from Day 1 and Day 2 . Vendors are encouraged to rotate or vary warm items ( e . g . switch bacon for ham or sausage patties ), pastries , and fruit selections to ensure variety for attendees

Arizona

2026-03-27