Provide OPM Services for Preschool - Grade 8 School

2026-11-03

Task 1 : Project Management The Project Architect Consultant shall establish a project management system to provide adequate scope , schedule , and budget control and be responsive to input from the BOE . Status and project meetings with all participating BOE staff shall be conducted on a regular basis . The purpose of these meetings shall be to report to the BOE on project status issues such as work in progress , work completed , and delivery schedule . Discussions on the various technical issues and strategies associated with all phases of a project shall take place during these meetings . In addition , meetings shall be held with the BOE and other agencies to coordinate multi - jurisdictional components of a project . Meeting minutes documenting the decisions made and action items shall be prepared by the Project Architect Consultant and submitted to the attending parties . Task 1 . 1 - Project Meetings The Project Architect Consultant shall arrange for a kick - off meeting through the BOE project manager or designee . This meeting shall serve to clarify the lines of communication and other administrative details . The Project Architect Consultant shall then meet with the BOE staff and participating agencies on an agreed basis ( as needed ) to report project progress . Task 1 . 2 - Project Schedule The Project Architect Consultant shall provide a project schedule identifying project meetings , project deliverables , and major milestones required by the BOE . The schedule shall be updated on a monthly basis . Task 1 . 3 - Project Status Reports . The Project Architect Consultant shall provide a monthly project progress report as requested that contains the following information for all projects currently under design and construction . Deliverables : Monthly Status Meetings Monthly Schedule Updates Progress Reports and Meeting Minutes Task 2 : Design Reports Many projects shall require a design concept report ( DCR ), which typically includes Conceptual ( 30 %) Plans . If required by the BOE , the DCR shall identify the purpose of the project , present the methodology used to define the proposed solution , summarize alternatives if applicable , provide an overview of specific issues and recommended solution ( s ), describe the improvements to be made , present conceptual plans delineating the limits of improvements and type ( s ) of work to be done , and provide a preliminary project cost estimate . When required by the BOE , the Project Architect Consultant shall be responsible for performing a topographic survey of the area including all existing features and utilities , and preparing mapping and base sheets to accurately show the existing conditions . The DCR shall also identify and detail what coordination will be needed with existing infrastructure and stakeholders , in particular utility relocations , traffic control and businesses . These items shall also be included in the preliminary cost estimates for each project . Deliverables : Surveying , Mapping and Field Investigations Design Concept Report ( DCR ), including Conceptual Plans and Estimate Task 3 : Detailed Design and Construction Documents Based on approval of the DCR by the District , the Project Architect Consultant shall prepare detailed design and construction documents for review . Each review of these documents shall include plans ( drawn in AutoCAD to District standards ), cost estimate , and technical specifications . Task 3 . 1 - Detailed Design Engineering Provide complete consulting engineering and design services for architecture . Task 3 . 2 - Design Review Submittals Develop detailed plans , specifications and project cost estimates and submit to the BOE for review and approval at the following completion stages . The BOE will determine the level of staff review that is required prior to beginning the defined scope of work . The following is a typical review process for BOE projects : Schematic Design Design Development 50 % Construction Documents 90 % Construction Documents Final Construction Documents The Project Architect Consultant shall incorporate the BOE ' s review comments into the subsequent submittal . The Project Architect Consultant shall prepare a tabulation of the review comments and the proposed resolution for each comment . The Project Architect Consultant must provide a brief explanation for each comment that it proposes to not incorporate , otherwise , the District expects all comments to be addressed . Task 3 . 3 - Cost Estimates The Project Architect Consultant shall prepare detailed construction cost estimates for each submittal . Cost estimates shall reflect current market conditions and project timeframes . Task 3 . 4 - Comment Resolution Meetings The Project Architect Consultant shall participate in review meetings with BOE staff , tabulate and address comments , and submit a written comment resolution summary at each plan review stage

Connecticut

2026-03-27