Provision of an Employee Service Awards Program on a Multi - Year Contract

2026-11-03

Service Award Gift Packet The service provider will be responsible for sending service award gift packets to the qualifying employee . The packet should include the following : 1 . Instructions for online catalog access and on - line ordering ( 5 , 10 , 15 , 20 , 25 , 30 , 35 or 40 years of employment ) 2 . Letter of recognition sent to the employee via email ( see sample letter “ Appendix A ”). Once the employee places their order , the item is then shipped to the employee ’ s home address . Gwinnett requests that service providers offer eligible employees a vast selection of service award gifts . For example , an employee may choose from a variety of different award gifts ( of approximately the same price range ) on each specified anniversary date . Gwinnett will need to approve all gift selections . Certificate of Special Recognition Employees will also receive a Certificate of Special Recognition ( see sample certificate “ Appendix B ”). HR will provide a template for certificates that meet internal Gwinnett branding requirements . Any potential changes or modifications require the approval of the Human Resources Director and Gwinnett County Department of Communications . The certificate should display the Gwinnett County Seal , list the employee ’ s name , years of service , and have signature lines to be signed by the Commission Chairperson , County Administrator , and the employee ’ s Department Director . There will be occasional requests to have signature lines modified . Gwinnett will provide this information . The certificate size should be printed on 8 . 5 ” x11 ” ivory colored , 110 lb . premium cardstock paper . After the service provider receives the report from HR , certificates should be printed , organized by department , and mailed to HR . The service provider will also provide a presentation holder / binder for the certificate . The presentation holder / binder shall be a black , non - padded premium quality leatherette certificate holder , 8 . 5 " x11 " in size with a clear acetate overlay for protection of certificate , four white satin ribbon corners , and an easel backing design for standing on table or wall mounting , similar to the below image . When possible , the presentation holder will need to be individually sealed to ensure quality of product .

Georgia

2026-04-29