R614 -- Actionable - 635 - New Document Shredding Contract ( VA - 26 - 00035960 )

2026-11-03

The DEPARTMENT of Veterans Affairs Network Contracting Office ( NCO ) 19 , Oklahoma VA Health Care System is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in , and the resources to support this requirement for DOCUMENT SHREDDING SERVICES for the Oklahoma VA Health Care System ( OKC VA HCS ), located at 921 NE 13th St . Oklahoma City , OK 73014 . The result of this market research will contribute to determining the method of procurement . The applicable North American Industry Classification System ( NAICS ) code assigned to this procurement is 561210 Facilities Support Services . furnish on - site , commercial , secured collection and destruction of confidential documents ( to include on - site Interim Destruction and off site Final Destruction ), paper and patient privacy information for sites within the Oklahoma VA Health Care System area of responsibility . NOTE : There is no requirement for the contractor to be NAID ( National Association for Information Destruction ) certified . All document destruction procedures will be followed per VA Directive 6371 , Destruction of Temporary Paper Records . SPECIFICATIONS : Contractor will be required to accomplish the following : The contractor shall provide all personnel , supervision , equipment , and other services deemed necessary to perform all work as defined in this Statement of Work ( SOW ) The contractor shall clean up any residual material before leaving the site . All interim shredding shall take place in / on the Government owned or leased facilities herein and shall be witnessed by a VA employee authorized to witness the destruction of sensitive VA material . The contractor shall maintain liability insurance for the duration of the contract . Insurance shall be adequate to cover all situations that could develop under this contract . The contractor shall follow all Veterans Administration , Local , State , and federal laws and / or regulations , to include VA Directive 6371 , Destruction of Temporary Paper Records regarding the transportation and destruction of classified medical documentation . Any ( to include new ) laws , regulations and or directives that are undated shall be followed as per the date of the update . The contractor shall ensure that access to Personally identifiable Information ( PII ) is limited to authorized personnel and shall be kept in strict confidentiality . The Contractor is further informed that in accordance with provisions of the Privacy Act and the Health Insurance Portability and Accountability Act of 1996 ( HIPAA ), criminal penalties may result for knowingly and willfully disclosing information of this type . On a quarterly basis , regardless of whether the shredding takes place on or off site , provide a sample of the shred outputs to ensure the terms of the contract and constitute the level of destruction required in VA Directive 6371 . PERIOD OF PERFORMANCE The estimated period of performance for this service from date of award is 1 12 - month Base Period , plus 4 1 - year Option Periods . BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE , THIS REQUIREMENT MAY BE SET - ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION , and multiple awards MAY be made . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions . SUBMISSION INSTRUCTIONS : If your organization can provide these services and is interested in this opportunity , please respond to Shanta Harrison , Contracting Officer , Department of Veterans Affairs , NCO 19 via e - mail at Shanta . Harrison @ va . gov with a statement describing your capabilities . The capability statement shall include a primary point of contact , complete mailing address , telephone number , email address , the company s business size status , UEI , and should address this specific requirement , with appropriate documentation supporting claims of organizational and staff capability . Please be as thorough as possible in your submission , and include information on the SIZE of your business , and any multiple award schedule contracts your company holds . Requests for copies of a solicitation will not be honored or acknowledged . The deadline for responses is Monday , March 9 , 2026 at 4 : 00 PM mountain time .

Oklahoma

2026-04-08