Rebid - 2026 UI - Annual staff training / conference

2026-11-03

The number of attendees is an estimate only . The State does not guarantee a minimum number of lodging rooms or meals . The contract prices shall not be adjusted if the number of attendees falls below the estimate . Purpose and Background Agency : MN Department of Employment and Economic Development Conference Name : 2026 Unemployment Insurance Training Event Date ( s ): Wednesday , October 7 , 2026 , and Thursday , October 8 , 2026 Alternative date ( s ): Wednesday , September 23 , 2026 , and Thursday , September 24 , 2026 Approximate number of attendees ( including organizers and committee members ): Approximately 175 per day , 350 total for the two days . Limitations on geographic location : Within city limits of St . Paul , MN . The location must be accessible by car and public transportation ( city bus or light rail ). Public transportation stop must be within three ( 3 ) blocks of location . Lodging Not needed for this event . Event Schedule The following event schedule is only an estimate and is subject to change : Both days have the same schedule . 7 : 30 - 8 : 30 - Registration , continental breakfast buffet , and networking 8 : 30 - 9 : 40 - General session - Opening Keynote Part 1 9 : 40 - 10 : 00 - Morning break with refreshments , snacks , and networking 10 : 00 - 11 : 00 - First Breakout Session - 3 concurrent options 11 : 00 - 12 : 30 - lunch 12 : 30 - 1 : 40 - Second breakout session - 3 concurrent options 1 : 40 - 2 : 00 - Afternoon break - refreshments , snacks , and networking 2 : 00 - 3 : 00 - Third breakout session - 3 concurrent options 3 : 00 - 4 : 30 - General session - Closing Keynote Audio / Visual Needs Internet Internet is required for attendees and presenters . Wi - Fi is acceptable for attendees . The preference is for Internet to be hardwired for the presenters in the General Session Room and each of the Breakout Session Rooms . Microphones One handheld or table held microphone is required for the General Session Room and each of the Breakout Session Rooms . Three lavaliers or hand - free microphones are needed for the General Session Room and each of the Breakout Session Rooms . Mouse One mouse is needed for the General Session Room and each of the Breakout Session Rooms . Screens Two large screens are needed for the General Session Room . One large screen is needed for each of the Breakout Session Rooms . Sound System One mixer system is needed for the General Session Room . Sound systems are needed for the General Session Room and each of the Breakout Session Rooms . Electrical Access Electrical access is needed for the Registration Area , General Session Room , the Mothers ’ Room and each of the Breakout Session Rooms . Projectors One projector is needed for the General Session Room and each of the Breakout Session Rooms . One wireless presenter is needed for the General Session Room and each of the Breakout Session Rooms . Meeting Room Requirements Registration Area Area needs : 5 . 1 . 1 . 1 Minimum size in square feet : N / A 5 . 1 . 1 . 2 The area must be : ☐ private ☒ semi - private Number and size of tables : four 8 ’ skirted tables . Black table clothes are preferred . If the venue is equipped with a built - in registration desk / lobby area , two 8 ’ skirted tables are needed . Number of chairs : Total of eight chairs are needed for the registration area . Easels : Total of 12 floor - length easels are needed that will be dispersed throughout the venue space .

Minnesota

2026-05-02