Reducing Local and Zoning Planning Obstacles - PDG - RFQ

2026-11-03

Task 1 : Project Kick - off 1 . 1 Key Documents : Agency shall provide Vendor with Key Documents , including , but not limited to , model code developed by DLCD staff in coordination with DELC staff , relevant administrative rules , existing guidance documents , statutes , and existing precedent or example toolkits . Key Documents may be provided electronically . 1 . 2 Project Management Team Meeting ( PMT ) # 1 : Vendor shall arrange and conduct PMT Meeting # 1 via teleconference to review the objective and schedule of the Project and confirm Agency ’ s expectations . Vendor shall prepare an agenda prior to PMT Meeting # 1 . Vendor shall prepare PMT Meeting # 1 summary notes , including a refined project schedule identifying tentative dates for meetings and deliverables specified in Tasks 1 through 5 . Vendor Anticipated Deliverables from Project Kick - off : 1 . 1 One page summary of items learned during key document review 1 . 2 PMT Meeting # 1 , agenda , and summary notes Task 2 : Local Code Audits and Amendments Vendor will conduct a development audit focused on child care facilities for four ( 4 ) jurisdictions , including two cities and two counties . DLCD and DELC staff will select the local jurisdictions and facilitate communications and coordination with local jurisdiction staff . The code audit will provide a framework and scope for the code amendments to come . Vendor will prepare draft code amendment amendments for all participating jurisdictions , in tandem with local goals and priorities , and consistent with the structure of the local jurisdiction ’ s code . Vendor will prepare a schedule , draft audit and draft amendments in advance of a meeting with the PMT and local jurisdiction staff . Vendor Anticipated Deliverables from Local Audits and Amendments : 2 . 1 Prepare schedule , conduct Audit using workbook for four ( 4 ) local governments , prepare draft Code Amendments 2 . 2 Review with PMT and local staff via virtual meeting 2 . 3 Revise Code Amendment Report 2 . 4 Draft and Final Presentation Materials for PC / CC work session 2 . 5 Review with PMT and local staff 2 . 6 Final Draft Amendments , staff report and findings Task 3 : Local Permitting Process Guidance Guidance book to include a series of department - branded memos ; each memo must include statutory requirements and optional best practices for permitting processes at the local level . Memos should cover both small and large family child care homes , child care centers , and outdoor nature - based programs . Memos should also indicate how the DELC child care licensing requirements relate to those specific local review processes . DLCD and DELC staff will lead coordination with staff from other state agencies including Building Codes Division , Department of Environmental Quality , and the Oregon State Fire Marshal to assist in informing and reviewing the guidance memos . 3 . 1 Land Use Review and Process Memo : Vendor shall provide a memo discussing land use review for child care facilities , including development standards and definitions based on the model code prepared by DLCD staff , pre - application processes , review fees , levels of review , and conditions of approval . 3 . 2 Building Permit Review and Process Memo : Vendor shall provide a memo discussing building permit review for child care facilities , including changes in occupancy , inspection procedures for family child care homes , restroom requirements , and building official interpretations . 3 . 3 Public Works Review and Process Memo : Vendor shall provide a memo discussing public works review , including infrastructure capacity , SDCs , and frontage improvement requirements . Vendor shall discuss how jurisdictions coordinate with ODOT to implement review of impacts on facilities owned by the Oregon Department of Transportation . 3 . 4 Sanitation and On - site Septic Review and Process Memo : Vendor shall provide memo discussing on - site septic and county sanitarian review requirements and review process for child care facilities that are not connected to public sewer systems . 3 . 5 Fire Code Review and Process Memo : Vendor shall provide a memo discussing fire code review for child care facilities . 3 . 6 Case Studies Memo : Vendor shall write up at least five case study examples of the entire permitting process from start to finish . Case studies shall include two family child care homes ( one where the provider does not live in the home ), one child care center in an urban ( inside urban growth boundary ) setting , one child care facility outside urban growth boundaries , and once outdoor nature - based program . One child care center case study must include caring for infants . 3 . 7 PMT Meeting : Vendor shall arrange and conduct PMT Meeting via teleconference to review the memos from Tasks 3 . 1 through 3 . 4 , so the PMT can offer suggestions and feedback . Vendor shall prepare PMT Meeting agenda and summary notes . 3 . 8 Final Permitting Guidebook . Vendor shall incorporate recommended changes and any changes agreed upon at PMT Meeting into a final document . The final document shall be an easy to navigate and professionally prepared guidebook that contains a table contents , and each topic specific memo . The Guidebook must be in a form immediately usable by local permitting authorities at the local level .

Oregon

2026-05-11