REQUEST FOR QUOTATION (RFQ) PROVISION OF SECURITY SERVICES-ONE UN HOUSE

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FOR ONE UN HOUSE IN SAMOA ON A LONG-TERM AGREEMENT (LTA) BASISUNDP invites quotations for the provision of recruit, train, manage, and supervise unarmed security personnel to ensure safe access control, perimeter security, and regular patrol coverage, consistent with UNSMS requirements and local laws. The required duty locations and guard posts are at (i) Main entrance gate, (ii) Exit gate, and (iii) Patrol functions. The schedule is based on 12‑hour shifts, with an indicative staffing requirement.The UPSS provider must deliver standard guard services including access control and visitor verification; assistance to visitors and staff; response to incidents and emergencies (security alerts, fire alarms, medical events, and other urgent situations); and regular patrols, where guards assigned to patrol duties must patrol at least once every hour. The provider must maintain a 24‑hour duty log, prepare clear written reports, and submit incident reports within 24 hours to the Contract Officer. The contract requires strong operational resilience and supervision. The provider must be able to deploy replacement personnel quickly, with standard replacement within 2 hours and emergency replacement in less than 45 minutes. The provider must also demonstrate capacity to manage personnel effectively, provide female guards when required, ensure staff are properly rested and managed in line with labour laws, and comply with employment requirements, including duty-hour limits, rest periods, and leave provisions described in the Schedule of Requirements.Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website:https://www.undp.org/procurement/business/resources-for-bidders. Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration.Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document.Pre-bid conferenceWill be conductedDate: 25 March 2026Time: 14:00 hours/2:00 pmTime zone: West Samoa Time (WST)Venue: One UN Conference Roomoronline through the link belowMeeting URL:https://undp.zoom.us/j/86159381266?pwd=Loaia9MMbGpRS8FDdolpDmGAXU9t0x.1&from=addonPlatform: ZOOMMeeting ID: 861 5938 1266Passcode: 114321The focal point for the arrangement is:E-mail: procurement.ws@undp.orgOffice Telephone: +685 23670Designated Position: Procurement UnitMinutes of the Pre-bid conference will be disseminated byQuantum’s messaging to all interested suppliersUNDP Samoa MCOProcurement Unit

United Nations Global Marketplace (UNGM)

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Aerospace & Defense, Hospital, Rail, Stadium