RFP 2026 Copier / Printer

2026-11-03

The Greeneville City Schools Board of Education (“ GCS ”) is seeking proposals from qualified copier / printer equipment firms ( Proposer ) interested in providing the following services : • Equipment Replacement • Technical Solutions • Supplies • Service / Maintenance • Support ; Oversee the replacement of currently leased copier / print equipment in all Greeneville City Schools facilities . Greeneville City Schools consists of approximately 3 , 000 students and 550 employees housed in eight facilities including : ( 1 ) High School , ( 1 ) Middle School , ( 4 ) Elementary Schools , ( 1 ) Technical School / Operations Center , ( 1 ) Central Office Building . Proposer must also be responsible for all supplies , support and maintenance of equipment at no cost to GCS . Proposals are required to provide a solution to address for the following needs : 1 . Copier / printer installation , service , maintenance , parts , and supplies . 2 . Copiers and printers must work with Windows and Mac OS and with iOS and Chrome OS . 3 . Multifunction device service , maintenance , parts , and supplies . 4 . Networked printer service , maintenance , parts , and supplies . 5 . Document imaging features ( scan to email , scan to location or equivalent ). 6 . Data security and access control . 7 . Printer and copier use monitoring and reporting . 8 . Faxing capabilities . 9 . Appropriate licensing for solution . 10 . Physical identification of method ( ID tag ) for Vendor , District , and / or supported equipment . 11 . Supplies included should be specified ( toner , staples , etc .). 12 . Volume pools desired . New printers added during year will not result in increased base fee . 13 . 4 - hour or better response time guarantee . 14 . 98 % uptime guarantee . 15 Any Proposer staff member assigned to Project must pass appropriate background checks as required by Tennessee State Law and District Policy . Proposer is responsible for associated cost ( s ) and must provide proof .

Tennessee

2026-05-15