RFQ for Janitorial Services

2026-11-03

DESCRIPTION : Janitorial Services for Employment Department , Bend Worksource . • Project : Janitorial Services for WorkSource Bend • Provide routine and non - routine janitorial services ( interior / exterior ). • Follow industry standards and manufacturer requirements . • Emergency response within 4 hours ( Mon - Fri , 7 AM – 5 PM ). • Use approved green cleaning products ; SDS required for chemicals . • Maintain security and report issues immediately . • Submit daily checklist and monthly reports ; invoices based on time - and - materials basis . Service Frequency Type Summary Daily Trash removal , vacuum , mop floors , sanitize restrooms , sanitize congregating room surfaces , restock supplies . Weekly Spot clean walls / doors / windows , dust furniture . Monthly Descale toilets , flush drains , spray buff floors , vacuum meeting furniture , disinfect waste receptacles . Semi - Annual Carpet shampoo , wet scrub floors , wash windows . As - Requested As Requested Full carpet shampoo , strip / wax floors , clean light fixtures / HVAC grills . INSPECTIONS a . The OED Contract Administrator will conduct inspections of the work completed , following submittal of the service record . i . Contractor shall be notified in writing of any deficiencies found . Contractor shall have 24 hours to rectify any problems after notification of service completed . b . Contractor shall submit a service record for each month of visits that includes i . Date and time of visit ii . Personnel on site iii . Work performed iv . Issues noted or concerns to be aware of v . Products applied ( For any Additional Services ) vi . Photos of work before and after ( For any Additional Services ) c . At times Contract Administrator may request a virtual inspection of the work to be performed during the maintenance visit . i . Virtual inspection is provided at no additional cost to the contractor ii . Contractor shall have device and connection capable of interacting with the inspection software . 1 . Contractor will allow access to devices camera , location , microphone for during the inspection only . 2 . Oregon Employment Department shall bear no responsibility for the cost or replacement of any device utilized for this service iii . At times inspection can be done offline and uploaded at later time . With prior approval of Contract Administrator . iv . Access to the inspection can be granted via text message and / or email invite . 3 . Janitorial Services a . Contractor shall perform janitorial services as described in Attachment A b . All work shall be performed to industry standards and manufacturer specifications maintaining any existing warranties . c . Contractor will request any specifications or guides for conducting this work as needed and maintain all relevant records to ensure the serviceability of the building and the warranties . d . Current relevant systems i . Flooring 1 . Carpet a . Interface Carpets ( All areas ) b . Super Nop 52 ( Entryway dark colored carpets )

Oregon

2026-04-08