Room Diagramming Software Solution

2026-11-03

1 . Cloud - Based , Multi - User Collaboration The platform must be cloud - based and support real - time collaboration among multiple users , with role - based permissions for Sales , Event Operations , and external stakeholders . 2 . To - Scale Diagramming with Event - Specific Objects The solution must provide accurate , to - scale diagramming with event - specific assets such as seating types , staging , AV footprints , aisles , booths , head tables , ADA clearances , and egress paths . 3 . Built - In 3D Visualization ( Strongly Preferred ) The platform should include integrated 3D visualization that allows users to view layouts spatially , validate sightlines and flow , and support client understanding prior to event execution . 4 . Ability to Publish Planner - Facing Diagrams The system must allow selected diagrams to be published externally for client and planner viewing , while maintaining internal operational control over final layouts . 5 . Multi - Venue and Citywide Event Support The solution must support planning across multiple venues and event spaces , including convention centers , performance venues , ballrooms , and outdoor areas , with consistent standards and templates . 6 . Reusable Templates & Standardized Room Setups The platform must allow creation and reuse of standardized room setup templates to ensure consistency and efficiency for recurring events and common configurations . 7 . Version Control & Auditability The system must track changes to diagrams , support version history , and allow restoration of previous layouts . 8 . Low Training Burden for Event Staff The solution must be intuitive and designed for event professionals , minimizing training time and reducing reliance on specialized technical skill sets . 9 . Enterprise Security & Access Controls The platform must meet enterprise security standards , including role - based access , data protection , and secure cloud hosting . 10 . Proven Adoption in Large - Scale Venues & CVBs The vendor must demonstrate proven use in large convention centers , performing arts venues , or destination organizations of comparable size and complexity . 11 . Training , Support , and Ongoing Development The vendor must provide structured onboarding , training resources , and ongoing product development aligned with industry needs .

Arkansas

2026-03-27