S114 -- Water Testing IDIQ - New Requirement ; B + 4 EST POP 04 / 01 / 2026 - 03 / 31 / 2031

2026-11-03

The DEPARTMENT of Veterans Affairs Network Contracting Office ( NCO ) 19 , Oklahoma VA Health Care System is issuing this Sources Sought Notice as a means of conducting market research to identify parties having an interest in , and the resources to support this requirement for WATER TESTING SERVICES for the Oklahoma VA Health Care System ( OKC VA HCS ), located at 921 NE 13th St . Oklahoma City , OK 73014 . The result of this market research will contribute to determining the method of procurement . The applicable North American Industry Classification System ( NAICS ) code assigned to this procurement is 541380 Testing Laboratories and Services . This requirement is intended to be an Indefinite Delivery Indefinite Quantity ( IDIQ ) type contract to meet the facilities needs across the health care system . The awardee will not be expected to perform work on the VA campuses identified in the Statement of Work ; the contractor will provide the proper materials and laboratory services . Requirements include but are not limited to : - professional laboratory services that encompass the tests outlined in ANSI / AAMI ST108 : 2023 , VHA Directive 1061 , and ES - 2019 - 001 Cooling Tower Water Systems ( copies of the referenced documents should be available for contractors to view under the solicitation s supporting materials ). - complete the scopes of work itemized on the CLIN spreadsheet as described in the descriptions . For deliverables including Excel spreadsheets , these spreadsheets must be fully completed on each of the data columns . Also , the awarded contractor must ensure that all specific formatting requirements are adjusted to allow for data upload into the VA s Water Safety Management Tool ( WSMT ) database for compliance with no additional edits upon receipt from the laboratory . - ensure that all necessary sampling materials and equipment are mobilized well in advance to ensure that each service items ( monthly , quarterly , semi - annual , annual tests , and retest , when applicable ) are able to be performed by on - site VA staff during the week of the second Monday of the scheduled month which shall be January , April , July , and October , excluding cooling tower frequencies which will depend on operational variations . - be responsible for ensuring that any samples collected are not compromised en route to the laboratory due to extended shipping time or temperature factors . The laboratory shall confirm receipt of any shipped samples from the three VA sites listed via email correspondence to the COR / TR assigned to manage the services contained within this contract s scope of work . Samples shall not exceed the 24 - hour collection - to - processing timeframe for ensuring data reliability . PERIOD OF PERFORMANCE The estimated period of performance for this service from date of award is 1 12 - month Base Period , plus 4 1 - year Option Periods . BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE , THIS REQUIREMENT MAY BE SET - ASIDE FOR SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION , and multiple awards MAY be made . Telephone inquiries will not be accepted or acknowledged , and no feedback or evaluations will be provided to companies regarding their submissions . SUBMISSION INSTRUCTIONS : If your organization can provide these services and is interested in this opportunity , please respond to Shanta Harrison , Contracting Officer , Department of Veterans Affairs , NCO 19 via e - mail at Shanta . Harrison @ va . gov with a statement describing your capabilities . The capability statement shall include a primary point of contact , complete mailing address , telephone number , email address , the company s business size status , UEI , and should address this specific requirement , with appropriate documentation supporting claims of organizational and staff capability . Please be as thorough as possible in your submission , and include information on the SIZE of your business , and any multiple award schedule contracts your company holds . Requests for copies of a solicitation will not be honored or acknowledged . The deadline for responses is Thursday , March 5 , 2026 at 4 : 00 PM mountain time .

Oklahoma

2026-04-08