S208 -- 36C25526Q0167 | GROUNDS MAINTENANCE | STL | JB

2026-11-03

Routine Ground Maintenance and Emergency Landscaping Services at Jefferson Barracks VAMC1 . GENERAL : 1 . 1 Description of Services : The contractor shall provide all personnel and equipment , supplies , facilities , transportation , tools , materials , supervision , and other items necessary for routine ground maintenance in a manner that will maintain healthy grass and present a clean , neat , professional appearance . Emergency landscaping services will include immediate response to storms , wind , or other weather - related incidents that create safety hazards or impedes access on the property . Work shall cover the removal of fallen trees , limbs , branches , and other debris ; clearing of obstructed walkways , roads , or access points ; and temporary stabilization of areas affected by erosion or ground disturbance . The contractor shall provide all labor , equipment , tools , and disposal necessary to restore the affected areas to a safe and accessible condition as part of each emergency event . Emergency services will require a separate quote for items such as ( i . e . tree removal , stump grinding , additional debris removal ) 1 . 2 Background : The Jefferson Barracks campus is a 126 . 65 - acre facility located at 1 Jefferson Barracks Dr ., Saint Louis MO , 63125 . The facility has a requirement for a grounds contractor to cut , trim , and maintain all grass , and remove weeds , as scheduled per the Quality Control plan and performance standards . The contractor shall remove dead trees / shrubs / limbs / debris , clear freshly cut grass from all roads and sidewalks , fertilize the grass twice per year , pick up and dispose of fallen leaves . 1 . 3 Objective : The daily ( work week ) services are intended to improve and maintain the overall visual impression of the Jefferson Barracks VAMC . These professional services will maintain the grass and trees by cutting , trimming and fertilizing the grass the contractor will also be responsible for the cleaning of exterior concrete surfaces to remove dirt , debris , ( cigarette butts , cups , trash ), nests , and other foreign matters that detract from the visual appeal of the facilities entrances . 1 . 4 . 1 Scope : The contractor shall provide all labor and supervision required to maintain grass , remove weeds , seeding , and cutting of the lawn , edging and blowing the grass from the sidewalks / road , fertilization of the lawn twice per year , removal of fallen leaves , removal of dead trees / shrubs / limbs / debris from the grounds . Lawn cutting and edging will occur April - October weekly , on a schedule agreed by both parties . Mowing and related services from November through March shall be conducted only as needed , based on the dormant condition of the grass during this period . Compensation for skipping cutting and edging ( due to weather , slow growth , etc .) will be applied to other ground projects to be determined by the facility assigning an alternate grounds project from an approved list or requesting a proposal for an additional task . Hedge / tree trimming will occur based on standard horticultural growth patterns on a semiannual basis or to the specified height by the COR . Tasks that require special equipment , certifications , or separate funding ( e . g ., tree removal over a certain diameter , irrigation repair , chemical spraying requiring licensing ) will be specifically excluded until separately negotiated . Unscheduled / Emergency Requirements : Emergency tasks ( e . g ., tree removal ) may require additional task orders and will require a separate quote . 1 . 4 . 2 The contractor is responsible for ordering chemicals , fertilizer , mulch , grass seed and other landscaping supplies necessary for the daily landscaping needs of the facility . Contractor is also responsible for maintaining the SDS and all required records for the chemicals , their use and the licenses needed for application of those products . 36C25526Q0167Page 10 of 411 . 4 . 3 The contractor is responsible for the maintenance and operation of all their ground equipment and is to be provided by the contractor . 1 . 4 . 4 The contractor shall keep all roads , sidewalks , and parking lots clean of all debris . 1 . 4 . 5 The contractor may be subject to all weather conditions , heat , rain , cold , etc ., and work in a dirty / dusty area . General Information : 1 . 5 . 1 Quality Control : The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this performance work statement . The contractor shall develop and implement procedures to identify , prevent , and ensure non - recurrence of defective service . The quality control program is the means by which assurances of the work being completed complies with the requirement of the contract . The quality control program will be delivered to the COR within 21 calendar days of contract award . After acceptance of the program , the contractor shall receive the COR ’ s acceptance in writing of any proposed change to the quality control plan . 1 . 5 . 2 Quality Assurance : The Government will inspect and evaluate the contractor ’ s performance to ensure services are received in accordance with requirements set forth in the contract . The Contracting Officer ’ s Representative ( COR ) will be the individual primarily responsible for quality assurance . The COR may perform surveillance by direct observation , performance of biweekly inspections , or investigating customer complaints . Customer complaints will be documented ( email or signed statement ) and provided to the COR for investigation to align with the QASP . 1 . 5 . 3 Hours of Operation : The contractor is responsible for providing services , between the hours of 7 : 00 am and 3 : 30 pm Monday through Friday , except Federal holidays or when the Government facility is closed due to local or national emergencies or Government directed facility closings . The contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this performance work statement when the facility is not closed for the above reasons . When hiring personnel , the contractor should keep in mind that stability and continuity of the workforce is essential . HOLIDAYS : The following local Federal Holidays are observed and any other day specifically declared by the President of the United States to be a national holiday . New Year ' s DayMartin Luther King DayWashington ' s BirthdayMemorial DayIndependence DayJuneteenthLabor DayColumbus DayVeterans DayThanksgiving DayChristmas Day1 . 5 . 4 Location of work : The work to be performed under this contract will be performed at 1 Jefferson Barracks Dr ., Saint Louis Mo , 6312536C25526Q0167Page 11 of 411 . 5 . 5 Period of Performance : The term of this contract is a five ( 5 ) year , Indefinite Delivery , Indefinite Quantity ( IDIQ ) contract with five ( 5 ) 12 - month ordering periods . ( April 1st , 2026 - March 31st , 2031 ) 1 . 5 . 6 Security Requirements : The contractor personnel performing work under this contract must have a non - PIV ID card prior to commencement of work under this contract . Renewal of non - PIV ID cards are to be performed annually . 1 . 5 . 7 Physical Security : The contractor shall be responsible for safeguarding all the contractor equipment and government property provided for contractor use . No equipment shall be left unattended with keys left in / on them , or equipment left running with no one in attendance . 1 . 5 . 8 Special Qualifications : The contractor shall possess , at a minimum , the following performance qualifications : 1 . 5 . 8 . 1 The contractor shall possess technical staff qualified by professional education and technical experience in performing the work required by this performance work statement . 1 . 5 . 8 . 2 The contractor shall ensure that the contractor and all employees working on site have taken an OSHA 10 - Hour construction safety course . 1 . 5 . 8 . 3 The contractor shall maintain certification required to apply pesticides , herbicides , as necessary . 1 . 5 . 9 Required Licenses and Certifications : 1 . 5 . 9 . 1 OSHA 10 - Hour Construction Safety Course for all employees . 1 . 5 . 9 . 2 Missouri Commercial Pesticide Applicator License ( or equivalent ). 1 . 5 . 9 . 3 Hazard Communication Program compliance per OSHA 29 CFR 1910 . 1200 . 1 . 5 . 9 . 4 EPA guidelines compliance for pesticide / herbicide use . 1 . 5 . 9 . 5 PPE compliance with OSHA standards . 2 . SPECIFIC TASKS2 . 1 Lawn Maintenance Each Visit : 2 . 1 . 1 The contractor shall mow all grass areas to a height of 2 – 2 . 5 inches . 2 . 1 . 2 The contractor shall vertically edge all lawn and pavement intersections such as curbs , sidewalks and pavement with typical blade edger or line trimmer to vertically edge all lawn and rock / mulch bed intersections , around valve boxes , fire plugs , etc . that are present in the lawn areas . Horizontal edging with line trimmers will not be accepted . Contractor will be responsible for any damage caused by improper mowing / edging . 2 . 1 . 3 The contractor shall trim along or around as applicable all items within lawn area such as , but not limited to chain link fencing , gates , signposts , streetlights , buildings , trees , bollards , rock beds and mulch beds . 36C25526Q0167Page 12 of 412 . 1 . 4 Blowing of grass clippings from streets , curbs , and sidewalks will be allowed . The clippings are to be picked up and removed , not blown back onto the lawn area . 2 . 1 . 5 The contractor shall remove all trash and debris prior to mowing . Contractors shall remove trash and other debris from flower beds , rock and mulch beds , sidewalks , parking lots , etc . The site shall be left in a clean manner . 2 . 1 . 6 The contractor shall either hand pull or line trim weeds in concrete and asphaltic paving areas and cracks . The use of weed killer is allowed only if contractor possesses and maintains an applicators license and maintains all required / pertinent records . Weed killer will only be used in asphalt and concrete areas , not in the lawn or beds . 2 . 1 . 7 The contractor shall notify the COR of any dead or diseased trees . Removal of these trees to ground level will be discussed at time of discovery , root removal is required . The cost for each removal shall be negotiated before each removal . 2 . 1 . 8 Ruts in lawn areas created by the contractor ( e . g . by lawn mowers , vehicles etc .) shall be repaired filled and sodded to “ match ” existing condition as required . Any other damage caused by the contractor shall be restored to “ match ” existing condition at the contractor ’ s expense . 3 . Station Information3 . 1 . 1 Contracting Officer ’ s Representative ( COR ) The COR shall be identified by a separate letter . The COR monitors all technical aspects of the contract and assists in contract administration . The COR is authorized to perform the following functions : assure that the Contractor performs the technical requirements of the contract ; perform inspections necessary in connection with contract performance ; maintain written and oral communications with the Contractor concerning technical aspects of the contract ; issue written interpretations of technical requirements , including Government drawings , designs , and specifications ; monitor Contractor ' s performance and notify both the CO and Contractor of any deficiencies , coordinate availability of Government Furnished Property ; and provide site entry of Contractor personnel . A letter of designation issued to the COR , a copy of which is sent to the Contractor , states the responsibilities and limitations of the COR , especially regarding changes in cost or price , estimates or changes in delivery dates . The COR is not authorized to change any of the terms and conditions of the resulting contract . 3 . 1 . 2 SMOKING POLICY : The contractor is advised that the Government has placed a No Smoking or the use of any Tobacco products on VA government property . 3 . 1 . 3 SAFETY REQUIREMENTS : The contractor shall comply with all local , state , and federal laws and safety regulations . Compliance with OSHA and other applicable laws and regulations for the protection of contractor ’ s employees is exclusively the contractor ’ s obligation , and the Government will assume no liability or responsibility for the contractor ’ s compliance or non - compliance with such responsibilities . Contractor shall provide Contractor employees with all necessary personal protective clothing and equipment . The Contracting Officer or his designee will notify the contractor of any noncompliance with the foregoing provisions and action to be taken . After receiving such notice , the contractor shall immediately correct the conditions to which attention has been directed . Such notice , when served on the contractor , his representative at the site of the work , shall be deemed sufficient for the purpose aforesaid . If the contractor fails or refuses to comply promptly , the Contracting Officer may issue an order stopping all or any part of the work and hold the contractor in default as provided for elsewhere in this contract . 36C25526Q0167Page 13 of 413 . 1 . 4 STANDARDS OF CONDUCT : The Contracting Officer or Contracting Officer ’ s Representative shall refer to the Contractor for immediate action ( including , but not limited to , removal from the work site ) any contract technician whose personal or professional conduct jeopardizes or interferes with the regular and ordinary operation of the facility . Breaches of conduct include , but are not limited to , intoxication or debilitation resulting from drug use ; theft ; dereliction ; negligence in performing tasks or other conduct resulting in complaints by staff or management . 3 . 1 . 5 ILLEGAL SUBSTANCES : Illegal substance possession , use , or distribution will not be tolerated on any Government installation . This includes prescribed medical marijuana . The contractor shall ensure that contractor employees who have access do not possess , use , or distribute illegal substances . All Contractors are required to adhere to all local , state , and federal laws concerning possession and / or use of illegal substances . Contractors found to be in possession of illegal substances will be barred from the installation and subject to arrest and prosecution by local authorities . The Contractors ’ employees are prohibited from possessing weapons , firearms , or ammunition or on any Government property at the Saint Louis VAMC , in accordance with VA policy . CONTRACT ADMINISTRATION DATA : All contract administration functions will be retained by the Department of Veterans Affairs . The Contracting Officer will be the only person authorized to approve changes or modify any of the requirements under this contract . The Contractor shall communicate with the Contracting Officer on all matters pertaining to contract administration . Only the Contracting Officer will be authorized to make commitments or issue changes that affect price , quantity , or quality of performance of this contract . In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer , the change shall be considered unauthorized , and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof . ACRONYMS AND DEFINITIONS : CDR : Contract Discrepancy Report . Report issued by the Government to the contractor to document a supply or service found to be unacceptable during contract performance . CLIN : Contract Line - Item Number . Unit of work ( or service ) to be performed ( or delivered ) by the contractor as a pay item . CO : Contracting Officer . A person with the authority to enter , administer , and / or terminate contracts and make related determinations and findings . POC : An individual , authorized by the contracting officer to perform specific technical or administrative functions related to the contract . QA : Quality Assurance . Actions taken by the government to ensure contracted services meet PWS requirements . QASP : Quality Assurance Surveillance Plan . A written document specifying the method used for surveillance of contractor performance . PWS : Performance Work Statement . A written contracting document that describes the required outcomes , results , or objectives the contractor must achieve , rather than prescribing how the work must be performed . Emergency Ground Maintenance : An emergency is any unexpected condition that poses an immediate risk to safety , property , or essential facility operations and requires prompt landscaping action to prevent harm or disruption . This may include , but is not limited to :* Fallen trees or large limbs blocking facility entrances , roads , walkways , or emergency access routes * Storm debris that creates a safety hazard * Erosion , washouts , or drainage issues threatening structures or walkways36C25526Q0167

Missouri

2026-04-29