SBS26 * 332651 - Maximus U . S . Services Renewal

2026-11-03

1 Required Item Telecom Fund 0433 FY 2025 Actual Cost 1 Task 1 : Telecom Fund 0433 FY 2025 Actual Cost Allocation Plan & Federal Submittal 1 . 1 Establish Financial Controls . Identify revenues , expenditures per State Financial Statements . Obtain detail level costs , revenues , and usage data . Reconcile detail data to Financial Statements . Identify any federal unallowable items . 1 . 2 Prepare Telecom Fund 0433 FY 2025 Actual Cost Allocation Plan Obtain all necessary data including allocation statistics . Summarize and prepare for entry into MAXCAPTM . Run MAXCAPTM and verify results . Calculate allowable costs by service and charges by agency . Prepare variance analysis ( Over / Under Recoveries by Service and Agency ). 1 . 3 Determine Federal Participation Rates Obtain federal claiming data from agencies . Summarize in format required for federal reporting . Calculate federal Over / Under - Charges . Review with Management . 1 . 4 Prepare Telecom Fund 0433 FY 2025 Federal Submission Package Review with OIT and the Finance Department . Submit to Cost Allocation Services ( CAS ) as directed . Advise OIT on progress of CAS review . Coordinate with OIT , the State and CAS to resolve any issues / questions . Facilitate final resolution of CAS review . 1 . 5 Continue Monitoring Prior Federal Submissions Advise OIT and the State on progress of CAS reviews for fiscal years 2007 - 2024 . Coordinate with the State of Alabama and CAS to resolve any issues / questions . Facilitate final resolution of CAS reviews . Federal negotiation assistance related to payback of potential federal program overcharges to be handled in Task 4 , Provide Advisory Services As Necessary . 91800 - CONSULTING SERVICES 1 . 00 Each 2 Required Item Provide Implementation Guidance for FY27 2 Task 2 : Provide Implementation Guidance for FY 2027 OIT Charge - Back Rates Facilitate reviews of the FY 2027 charge - back rate plan with OIT managers to assure effective implementation of the rates for FY 2027 as well as integration of the rates into the OIT Service Catalog . 91800 - CONSULTING SERVICES 1 . 00 Each 3 Required Item Telecom Fund 0433 FY 2028 Forecast Cost 3 Task 3 : Telecom Fund 0433 FY 2028 Forecast Cost Allocation and Rate Plan 3 . 1 Data Collection Determine data to be used as sources for forecasting both costs and service usage levels ; identify trends that may impact cost / service growth or declines ; identify new services planned for implementation ( or discontinuance ) before or during FY 2028 ; identify other factors that could impact forecasts ; assemble base data ; review with OIT and the Finance Department management . 3 . 2 Develop Cost Forecast Using base data and forecast parameters , prepare detail schedules of costs by Organization , Activity and Object ; summarize for review ; prepare for entry to MAXCAPTM . 3 . 3 Develop Usage Forecast Using base data and forecast parameters , prepare detail schedules of service usage ; summarize for review ; prepare for entry to MAXCAPTM . 3 . 4 Prepare FY 2028 Forecast Cost Allocation Plan Enter required cost , usage , and statistical data to MAXCAPTM ; run MAXCAPTM ; review for errors , inconsistencies ; rerun as necessary ; calculate initial rates ; review with OIT management ; revise forecast data as appropriate , and rerun MAXCAPTM ; finalize rates . 3 . 5 Prepare Final Report Materials Including final MAXCAPTM Plan and rate schedule . 91800 - CONSULTING SERVICES 1 . 00 Each 4 Required Item Provide Advisory Services as Necessary 4 Task 4 : Provide Advisory Services as Necessary It is recognized that from time - to - time various issues may arise that could require input and / or analysis on the part of the Contractor ’ s cost allocation analyst . Such issues may include undertakings like adapting funding / cost recovery methods for changes in the OIT organization structure , completing the transition to VoIP services , implementing Disaster / Recovery Plans or others that may have potential impact on OIT ’ s rates , financial status , or federal compliance . Other matters may involve assisting in negotiations of a settlement with the Federal government for potential service overcharges to federal programs . The issues may also include updating , revising , or expanding charges for services provided by the State Business Systems unit and / or the Comptroller ’ s Office of the Department of Finance . Under this SOW , the Contractor will review requirements of each identified initiative with the State , determine the tasks required to conduct the analysis , and prepare reports for the State ’ s management . A schedule and labor - hour allowance will be identified and with approval of the Director of State Business Systems or the Secretary of Information Technology as appropriate , the analysis will be completed . Only tasks approved in writing by the Director of State Business Systems or the Secretary of Information Technology will be undertaken . Total hours for all assigned tasks will not exceed the Purchase Order which this SOW accompanies . 91800 - CONSULTING SERVICES 1 . 00 Each All correspondence must be made through the Vendor Portal .

Alabama

2026-03-27