School Photography Services

2026-11-03

1 . PURPOSE : The purpose of this Scope of Work ( SOW ) is to define the requirements for professional school photography services for the District . The District seeks a qualified Proposer to provide high - quality , consistent , and secure photography services for students , school staff , and District staff , including portrait packages , identification badges , electronic image delivery , and related services . Services shall be provided in a manner that minimizes instructional disruption , protects student data privacy , and ensures customer satisfaction for families , schools , and the District . 2 . DESCRIPTION OF SERVICES : The Proposer shall provide traditional school photography services for Pre - K though grade 12 students and staff at District - designated locations , including initial picture days , absentee days , and retake days . Services include portrait photography , optional packages for purchase by families , required no - cost services to the District , electronic delivery of images , and additional services as described in this SOW . 3 . PROPOSER / PROVIDER RESPONSIBILITIES : The Provider shall : a . Not use , disclose , distribute , publish or share any Student Images for marketing , advertising , promotional , or commercial purposes . Any such use requires the District ’ s explicit prior written approval . Under no circumstances shall Student Images be used in public - facing materials , social media , sales collateral , or vendor websites without this approval . Violation of this requirement shall be considered a material breach of contract . b . Furnish all labor , equipment , materials , software , and transportation necessary to perform services . c . Assign qualified personnel experienced in school photography . d . Comply with all applicable federal , state , and local laws , including Oregon Administrative Rules related to student educational record confidentiality . e . Coordinate with District and school staff to ensure timely and efficient service delivery . f . Maintain sufficient staffing and equipment to meet all schedules and deadlines . g . Guarantee the option of a retake or refund if any portrait is deemed unsatisfactory by a parent / guardian or the District . h . Be responsible for all collections , accounting , and money handling as submitted in the Provider ’ s proposal , and provide purchase records to each school administrator or designee . i . Be responsible for correct sorting and packaging .

Oregon

2026-04-08