Shredding Services - financial Management and accounts payable

2026-11-03

1 . Purpose The Mississippi State Department of Health ( hereinafter " Agency ") has issued this solicitation for the purpose of soliciting quotes from qualified providers to provide shredding services for financial management and accounts payable . MSDH plans to contract with one ( 1 ) vendor for services . The Mississippi Department of Health ( MSDH ) is seeking a qualified vendor to provide secure shredding services for the Financial Management and Accounts Payable departments . The selected vendor will be responsible for the secure on - site shredding and destruction of confidential documents in compliance with all relevant federal , state , and local regulations . The goal is to ensure the confidentiality and security of sensitive financial information through a reliable and efficient shredding process . Detailed Specifications The vendor must meet the following specifications : Compliance Standards : Adherence to the Health Insurance Portability and Accountability Act ( HIPAA ) for the protection of sensitive health information . Compliance with the Fair and Accurate Credit Transactions Act ( FACTA ) for the disposal of consumer information . Conformance with the General Data Protection Regulation ( GDPR ) for the handling of personal data . Adherence to the National Association for Information Destruction ( NAID ) AAA Certification standards . Shredding Process : On - site shredding services to ensure immediate destruction of documents . Cross - cut shredding method to ensure documents are rendered unreadable and irrecoverable . Provision of secure , locked containers for document collection . Regularly scheduled shredding services , with the option for additional on - demand services . Security Measures : Background checks for all personnel involved in the shredding process . Secure chain of custody procedures from collection to destruction . Real - time tracking and monitoring of shredding activities . Provision of a Certificate of Destruction for each shredding service performed . Service Requirements The vendor must provide the following services : Initial Setup : Assessment of MSDH ' s shredding needs and placement of secure collection containers in designated areas . Training for MSDH staff on proper use of collection containers and shredding procedures .

Mississippi

2026-04-29