Sources Sought : Areawide Load Bank and Fuel Quality Testing of emergency generators

2026-11-03

Sources Sought : Annual load bank and fuel quality testing and inspection of emergency generators at fourteen IHS health care facilities in North Dakota and South Dakota . Sources Sought Notice Number : IHS - SS - 26 - 1523962This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation , an obligation or commitment by the Indian Health Service . This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises ( IEE ) Businesses . Your responses to the information requested will assist the Government in determining the appropriate acquisition method , including whether a set - aside is possible . The anticipated applicable NAICS code for this acquisition is 541380 , Testing Laboratories and Services - other relevant NAICS codes will be considered based on responses received . BACKGROUNDThe Indian Health Service ( IHS ) requires annual load bank testing and fuel quality testing of the Emergency Power Supply Systems ( EPSS ) at various facilities in the Great Plains Area Indian Health Service , which includes locations in North Dakota and South Dakota . 2 . 0 OBJECTIVEThe primary objective of this project is to Perform an annual load bank and fuel quality test of the emergency generators located at selected Great Plains Area facilities . ( North Dakota and South Dakota ). The code requirements are deemed essential for achieving the minimum level of reliability and performance , especially when life safety electrical power needs are concerned . LocationThis service is to be provided at multiple locations : Belcourt & Ft . Yates , North Dakota , Eagle Butte , Ft . Thompson , Kyle , Lower Brule , McLaughlin , Mobridge , Pine Ridge , Rapid City , Rosebud , Sisseton , Wagner & Wanblee , South Dakota . SCOPECONTRACT REQUIREMENTS AND PERSONNEL QUALIFICATIONSThe Contractor shall perform the following tasks : Perform an annual load bank and fuel quality test of the emergency generators located at selected Great Plains Area facilities . The contractor shall provide all material , labor , equipment and supervision required to accomplish the following : Load Bank Test . Pre - startup inspection . Generator startup . Load transfer ( Annual ). Load Transfer ( 3 - Year / 4 - Hour ). Post - test procedure . Fuel Quality Test . Obtain an individual fuel sample from each generator fuel tank . Perform fuel quality tests on each sample using appropriate ASTM standards . Additional Facility Requirements . The contractor shall comply with the requirements of the hospital ’ s Facility Manager and clean up after themselves , including any tools and equipment needed to complete the testing . TYPE OF ORDERThis is a firm fixed price purchase order . ANTICIPATED PERIOD OF PERFORMANCEBase Period of Performance : date of award to 12 / 31 / 2026 . Option Year One : 01 / 01 / 2027 to 12 / 31 / 2027 . Option Year Two : 01 / 01 / 2028 to 12 / 31 / 2028 . Option Year Three : 01 / 01 / 2029 to 12 / 31 / 2029 . Option Year Four : 01 / 01 / 2030 to 12 / 31 / 2030 . PLACE OF PERFORMANCEA . Place of Performance / Hours of OperationSites to receive service are Belcourt & Ft . Yates , ND , Eagle Butte , Ft . Thompson , Kyle , Lower Brule , McLaughlin , Mobridge , Pine Ridge , Rapid City , Rosebud , Sisseton , Wagner & Wanblee , SD . Inspection and testing shall be completed between the hours of 8 : 00 AM and 5 : 00 PM , M - F , unless otherwise approved by the Project Officer . No testing and maintenance shall be performed on a national holiday unless approved by the Project Officer . REPORT ( S )/ DELIVERABLES AND DELIVERY SCHEDULEDELIVERABLEDELIVERABLE DESCRIPTION / FORMAT REQUIREMENTSDUE DATELoad Bank and fuel quality testing of emergency generatorsInspections to be completed at the facilities listed above after schedule is determined by the contractor and project officer . The contractor shall notify each Facility Manager a minimum of 72 hours before performing a service . 60 days after schedule approved by CORRecord of Inspection and TestingFollowing the completion of the annual inspections , reports shall be completed for each facility . All testing data shall be recorded on an applicable “ RECORD OF INSPECTION AND TESTING ” forms or another form approved by the Project Officer . 20 workdays after completion of last testingPAYMENTThe Government will pay the Contractor a fixed price in arrears , which will constitute full compensation for all Contractor professional and incidental services , travel expenses , and materials necessary to furnish the complete project as required and specified in the SOW . Invoicing under any resultant order shall be processed through the Invoice Payment Platform ( IPP ), located at www . ipp . gov . IPP is a secure , web - based electronic invoicing system provided by the U . S . Department of the Treasury ' s Bureau of the Fiscal Service , in partnership with the Federal Reserve Bank of St . Louis ( FRSTL ). The Office of Management and Budget ( OMB ) M - 15 - 19 Memorandum " Improving Government Efficiency and Saving Taxpayer Dollars Through Electronic Invoicing " directs Federal agencies to adopt electronic invoicing as the primary means to disburse payment to vendors . If your organization is not currently utilizing IPP , following award of an order , your organization will be automatically enrolled by IHS . Your company ' s IPP POC will be determined by the information listed in your SAM . gov account , and will receive two e - mails from the Bureau of Fiscal Service , one with a username and one with a temporary password . Please ensure your SAM . gov information is up to date . If you are currently enrolled in IPP , either from a previous award with IHS or another Federal Agency utilizing IPP - you may use your existing IPP credentials for this order . If you require assistance registering or IPP account access , please contact the IPP Helpdesk at ( 866 ) 973 - 3131 ( M - F 8AM to 6PM ET ), or IPPCustomerSupport @ fiscal . treasury . govAdditional Information : Contractor personnel performing the testing / inspections shall possess appropriate credentials from a certifying organization , such as the National Fire Protection Association ( NFPA 101 , 99 , 70 , 110 ), Emergency Generator Service Association ( EGSA ), Licensed Electrician ( Master or Journeyman ), and American Society for Testing and Materials ( ASTM ). Supporting documentation for credentials shall be submitted with the bid proposal . Failed component replacement and repairswill not be includedwithin the contractor ’ s responsibilities unless the failure of components is the result of the contractor ’ s activities . 9 . 0 Capability Statement / Information : Interested parties are expected to review this notice to familiarize themselves with the requirements of this project . Failure to do so will be at your firm ’ s own risk . The following information shall be included in the capability statement : 1 . A general overview of the respondent ’ s opinions about the difficulty and / or feasibility of the potential requirement , and any information regarding innovative ideas or concepts . 2 . Information in sufficient detail of the respondent ’ s ( a ) current capability and capacity to perform the work ; ( b ) prior completed projects of similar nature / size ; ( c ) any relevant past performance ratings for similar projects within the last three years . 3 . The respondents ’ SAM UEI number , organization name , address , point of contact , and size and type of business ( e . g ., ISBEE / IEE , 8 ( a ), HUBZone , etc .) Pursuant to the North American Industry Classification System ( NAICS ) code : 541380 , Testing Laboratories and Services , or comparable NAICS . 5 . Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition . 6 . The capability statement shall not exceed 10 single - sided pages ( including all attachments , resumes , charts , etc .) presented in single - space and using a 12 - point font size minimum , in either Microsoft Word or Adobe Portable Document Format ( PDF ), with 8 - 1 / 2 by 11 inch paper size , and 1 inch top , bottom , left and right margins . 7 . All proprietary information should be marked as such . Statements should also include an indication of current certified small business status ; this indication should be clearly marked on the first page of your capability statement ( preferably placed under the eligible small business concern ’ s name and address ). Responses will be reviewed only by IHS personnel and will be held in a confidential manner . 10 . 0 Closing StatementPoint of Contact : Erin Doering , Contract Specialist , at Erin . Doering @ ihs . govSubmission Instructions : Interested parties shall submit capability via email to Erin Doering at Erin . Doering @ ihs . gov . Must include Sources Sought Number IHS - SS - 26 - 1523962 in the Subject line . The due date for receipt of statements is April 3 , 2026 , 4 : 00 p . m . Central Time . All responses must be received by the specified due date and time in order to be considered . This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS . IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted . As a result of this notice , IHS may issue a Request for Quote ( RFQ ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME . However , should such a requirement materialize , no basis for claims against IHS shall arise as a result of a response to this notice or IHS ’ s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement . Disclaimer and Important Notes . This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response . The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization ’ s qualifications to perform the work . Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . After a review of the responses received , a pre - solicitation synopsis and solicitation may be published in SAM . gov . However , responses to this notice will not be considered adequate responses to a solicitation . Confidentiality . No proprietary , classified , confidential , or sensitive information should be included in your response .

South Dakota

2026-04-08