Sources Sought : IEE SMAART Medical Systems Inc PACS service and support

2026-11-03

Sources Sought : SMAART ©- Picture Archiving and Communications System ( PACS ) service and support agreement with licensing and servicing of applications located at multiple facilities in the Great Plains Area Indian Health Service area of responsibility . Sources Sought Notice Number : IHS - SS - 26 - 1519103This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation , an obligation or commitment by the Indian Health Service . This notice is intended strictly for market research to determine the availability of Indian Economic Enterprises ( IEE ) Businesses . Your responses to the information requested will assist the Government in determining the appropriate acquisition method , including whether a set - aside is possible . The anticipated applicable NAICS code for this acquisition is 541512 , Computer Systems Design Services - other relevant NAICS codes will be considered based on responses received . 1 . 0 BACKGROUNDThe Great Plains Indian Health Service ( IHS ) healthcare facilities operate SMAART © Medical Systems , Inc . Picture Archiving and Communications System equipment . The service and support were previously provided under contracts 75H70620P00158 and 75H70625P00287 . 2 . 0 OBJECTIVEThe primary objective of this project is to provide net connection to the PACS data center , including software updates and revisions for security and functionality . Provide the SMAART © Medical Systems , Inc . SMAART ©- Share service application to enable cloud - based image sharing using QR - Codes to access radiological exams and documents from GPA , IHS provided data storage ( VNA ). LocationService UnitFt . Yates & McLaughlinLower Brule Health CenterPine Ridge HospitalRosebud HospitalWagner Health CenterWoodrow Wilson Keeble Health CenterQuentin N Burdick Memorial HospitalFt . Thompson Health CenterCheyenne River Health Center3 . 0 SCOPECONTRACT REQUIREMENTS AND PERSONNEL QUALIFICATIONS • Existing PACS Provider : SMAART © Medical Systems is the current provider for the PACS , and they will remain in place for the duration of the contract or award . This means that any future system or bidder must be compatible with SMAART © PACS .• Licensure and Access Requirements : Any bidder must demonstrate valid licensure and the technical capability to access both the SMAART © PACS system and its associated technologies , including SMAART © Share . This is to ensure the integration and functionality of any new system or service .• Software Protection : The software associated with SMAART © Medical Systems is protected by U . S . copyright law and international treaties , so bidders would need to respect these legal protections . As a result , detailed proprietary information about the software may not be available for review . 4 . 0 TYPE OF ORDERThis is a firm fixed price purchase order . 5 . 0 ANTICIPATED PERIOD OF PERFORMANCEBase Period of Performance : 01 / 01 / 2026 to 12 / 31 / 2026 . Option Year One : 01 / 01 / 2027 to 12 / 31 / 2027 . Option Year Two : ` 01 / 01 / 2028 to 12 / 31 / 2028 . Option Year Three : 01 / 01 / 2029 to 12 / 31 / 2029 . Option Year Four : 01 / 01 / 2030 to 12 / 31 / 2030 . 6 . 0 PLACE OF PERFORMANCEService Unit AddressFt . Yates & McLaughlin 10 N . River Rd Ft . Yates , ND 58538Lower Brule Health Center 601 Gall Street Lower Brule , SD 57548Pine Ridge Hospital 1 HWY 18 Pine Ridge , SD 57770Rosebud Hospital 400 Soldier Creek Dr Rosebud , SD 57570Wagner Health Center 111 Washington Ave NW Wagner , SD 57380Woodrow Wilson Keeble Health Center 100 Lake Traverse Drive Sisseton , SD 57262Quentin N Burdick Memorial Hospital 1300 Hospital Loop Belcourt , ND 58316Ft . Thompson Health Center 1323 Bia 4 Ft . Thompson , SD 57339Cheyenne River Health Center 24276 166th St Eagle Butte , SD 576257 . 0 REPORT ( S )/ DELIVERABLES AND DELIVERY SCHEDULEDELIVERABLE DELIVERABLE DESCRIPTION / FORMAT REQUIREMENTS DUE DATECoverage and support of PACS Service and support for PACS at all locations noted in the contract 12 / 31 of the contract yearSoftware and firmware updates Timely updates and upgrades to minimize downtime of equipment . As required during the contract year8 . 0 PAYMENTThe Government will pay the Contractor a fixed price in arrears , which will constitute full compensation for all Contractor professional and incidental services , travel expenses , and materials necessary to complete the requirements as specified in the SOW . Additional Information : Failed component replacement and repairs will not be included within the contractor ’ s responsibilities unless the failure of components is the result of the contractor ’ s activities . 9 . 0 Capability Statement / Information : Interested parties are expected to review this notice to familiarize themselves with the requirements of this project . Failure to do so will be at your firm ’ s own risk . The following information shall be included in the capability statement : 1 . A general overview of the respondent ’ s opinions about the difficulty and / or feasibility of the potential requirement , and any information regarding innovative ideas or concepts . 2 . Information in sufficient detail of the respondent ’ s ( a ) current capability and capacity to perform the work ; ( b ) prior completed projects of similar nature / size ; ( c ) any relevant past performance ratings for similar projects within the last three years . 3 . The respondents ’ SAM UEI number , organization name , address , point of contact , and size and type of business ( e . g ., ISBEE / IEE , 8 ( a ), HUBZone , etc .) Pursuant to the North American Industry Classification System ( NAICS ) code : 541512 , Computer Systems Design Services , or comparable NAICS . 4 . Any other information that may be helpful in developing or finalizing the requirements of the potential acquisition . 5 . The capability statement shall not exceed 10 single - sided pages ( including all attachments , resumes , charts , etc .) presented in single - space and using a 12 - point font size minimum , in either Microsoft Word or Adobe Portable Document Format ( PDF ), with 8 - 1 / 2 by 11 inch paper size , and 1 inch top , bottom , left and right margins . 6 . All proprietary information should be marked as such . Statements should also include an indication of current certified small business status ; this indication should be clearly marked on the first page of your capability statement ( preferably placed under the eligible small business concern ’ s name and address ). Responses will be reviewed only by IHS personnel and will be held in a confidential manner . 10 . 0 Closing StatementPoint of Contact : Erin Doering , Contract Specialist , at Erin . Doering @ ihs . govSubmission Instructions : Interested parties shall submit capability via email to Erin Doering at Erin . Doering @ ihs . gov . Must include Sources Sought Number IHS - SS - 26 - 1519103 in the Subject line . The due date for receipt of statements is December 5 , 2025 , 4 : 00 p . m . Central Time . All responses must be received by the specified due date and time in order to be considered . This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS . IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted . As a result of this notice , IHS may issue a Request for Quote ( RFQ ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME . However , should such a requirement materialize , no basis for claims against IHS shall arise as a result of a response to this notice or IHS ’ s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement . Disclaimer and Important Notes . This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response . The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization ’ s qualifications to perform the work . Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . After a review of the responses received , a pre - solicitation synopsis and solicitation may be published in SAM . gov . However , responses to this notice will not be considered adequate responses to a solicitation . Confidentiality . No proprietary , classified , confidential , or sensitive information should be included in your response .

South Dakota

2026-04-08