Sources Sought : Medical Equipment - Acuity System Charts @ Fort Thompson IHS

2026-11-03

Sources Sought : One time order supply for medical supply , Acuity Systems Charts with accessories for the Fort Thompson Service Unit . Sources Sought Notice Number : IHS1520161This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation , an obligation or commitment by the Indian Health Service . This notice is intended strictly for market research to determine the availability of Indian Small Businesses Economic Enterprise ( ISBEE ). Your responses to the information requested will assist the Government in determining the appropriate acquisition method , including whether a set - aside is possible . The anticipated applicable NAICS code for this acquisition is 339113 , Surgical Appliance and Supplies Manufacturing - other relevant NAICS codes will be considered based on responses received , ( i . e . Medical , Dental , and Hospital Equipment and Supplies ) BACKGROUNDThe Fort Thompson I . H . S . Health Center is accredited by the Accreditation Association for Ambulatory Care , Inc . ( AAAHC ) 2 . 1 OBJECTIVEThe primary objective of this procurement is to secure medical supply / equipment to accommodate the Fort Thompson Service Unit . SCOPEService UnitItemQuantityFort ThompsonAcuity System Charts2Tonometer1Auto Kerato - Refractometer1Indirect Ophthalmoscopes1Manual Phoropter Refractor1Spot Vision Screener1Transilluminator1Ophthalmoscope1Retinoscope1Well Handles3Handheld Tonometer1Auto Lensmeter12 - AEXCLUSIONS : None2 - BDOCUMENTATION : The Contractor is required to provide at least one copy of an operator manual and one copy of a service manual with this purchase . The documents may be digital or physical . 2 - CBASIS OF PAYMENT : All payments are due and payable upon receipt of complete and accurate invoices and in accordance with the Prompt Payment Act . Invoices shall be submitted with all information and supporting documentation . A complete and accurate invoice is substantially correct in that all aspects of the required information are clearly evident on the invoice . If items such as invoice number , date , dates of service , contract / purchase order number , etc ., are not on the invoice , it will be returned to the Contractor for resubmission . Invoices shall be submitted monthly via the U . S . Treasury ’ s Invoice Processing Platform ( IPP ) system for review , reconciliation and approval for payment . 2 - DLIABILITY : In no event shall the Government release the Contractor from liability arising from acts of omission , improper repair , negligence , or deliberate or non - deliberate acts that jeopardize the health and safety of patients and / or Government employees . The rules of law governing such incidents or actions shall prevail . 2 - ERELEASES : No information , findings , or determinations generated in pursuit of this contract may be released outside of the contractors ’ immediate possession without the concurrence of the Contracting Officer . 2 - FCONTRACTOR ’ S TERMS & CONDITIONS : The contractor ’ s terms and conditions shall be incorporated into the contract by reference . Where conflicts arise , the Federal Acquisition Regulations , and other Federal Regulations , Laws and Rules shall take precedence . CONTRACT REQUIREMENTS / AND PERSONNEL QUALIFICATIONS ( NOT APPLICABLE ) TYPE OF ORDERThis is a firm fixed price purchase order . ANTICIPATED PERIOD OF PERFORMANCEPeriod of Performance : N / A – Vendor shall have an anticipated delivery date of 45 days after award . PLACE OF PERFORMANCEPreferred location is at the Fort Thompson Service Unit . REPORT ( S )/ DELIVERABLES AND DELIVERY SCHEDULEAll potential awarded line items shall be delivered to the following I . H . S . facility site : 1323 BIA Route 4P . O . BOX 200Fort Thompson , South DakotaPAYMENTPayments shall be made in IPP . GOV . Additional Information : N / AAnticipated Period of Performance : Period of Performance : N / A – Vendor shall have an anticipated delivery date of 45 days after award . Capability Statement / Information : Instructions to Industry : All capable parties are encouraged to respond . Responses must directly demonstrate the company ’ s capability , experience , and ability to marshal resources to effectively and efficiently perform the objectives described above . Generic capability statements are not sufficient and will not be considered compliant with the requirements of this notice . The Government requests interested parties submit a written response to this notice which includes : Company Name and Company SAM Unique Entity Identifier ( UEI ) number . System for Award Management ( SAM ) registration status . All respondents must register on the SAM located at http :// www . sam . gov . Name , telephone number , and e - mail address of a company point of contact who has the authority and knowledge to clarify responses with government representatives . Date submitted . Applicable company GSA Schedule number or other available procurement vehicle . Business Size Standard of Company ( i . e ., small business , 8 ( a ), woman owned , veteran owned , etc .). Capability Statement : Detailed capability statement addressing the company ’ s qualifications and ability to provide the requirements listed herein , with appropriate and specific documentation supporting claims of recent organizational and staff capability to support this requirement . If significant subcontracting or teaming is anticipated in order to deliver technical capability , organizations should address the administrative and management structure of such arrangements . Geographic Coverage : Please identify the areas of the United States where your organization provides these supplies . References : Provide a list of all private industry or government contracts for similar items that you have delivered within the last 3 years . Please include the customers ’ contact names , addresses , telephone number , dollar value of contract , and brief description of the supplies provided on the contract . Specifications : Provide evidence that you can meet the attached Specifications . Delivery / Logistics : Provide evidence that the item is readily available and can meet the Delivery Timeframe . Warranty : Provide evidence that the item has warranty options . If American Indian / Native American owned small business , then complete attached IEE Representation form . F . Closing StatementPoint of Contact : Ashleigh Yazzie , Contract Specialist ; Phone : ( 605 )- 377 - 3211 ; Email : ashleigh . yazzie @ ihs . govSubmission Instructions : Interested parties shall submit capability via email to Ashleigh Yazzie , Administrative Contracting Officer , at ashleigh . yazzie @ ihs . gov . Must include Sources Sought Number IHS1522777 in the Subject line . The due date for receipt of statements is February 26 , 2026 at 12 : 00 p . m . Mountain Standard Time . All responses must be received by the specified due date and time in order to be considered . This notice is for information and planning purposes only and shall not be construed as a solicitation or as an obligation on the part of IHS . IHS does not intend to award a contract on the basis of responses nor otherwise pay for the preparation of any information submitted . As a result of this notice , IHS may issue a Request for Quote ( RFQ ). THERE IS NO SOLICITATION AVAILABLE AT THIS TIME . However , should such a requirement materialize , no basis for claims against IHS shall arise as a result of a response to this notice or IHS ’ s use of such information as either part of our evaluation process or in developing specifications for any subsequent requirement . Disclaimer and Important Notes . This notice does not obligate the Government to award a contract or otherwise pay for the information provided in response . The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate . Any organization responding to this notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization ’ s qualifications to perform the work . Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted . After a review of the responses received , a pre - solicitation synopsis and solicitation may be published in SAM . gov . However , responses to this notice will not be considered adequate responses to a solicitation . Confidentiality . No proprietary , classified , confidential , or sensitive information should be included in your response .

South Dakota

2026-04-08