Sources Sought Notice – Water Cooler Cleaning and Maintenance Services at Brookhaven National Laboratory

2026-11-03

Brookhaven National Laboratory ( BNL ), operated by Brookhaven Science Associates ( BSA ) for the U . S . Department of Energy , is issuing this Sources Sought Notice for market research purposes only . This is not a solicitation for proposals and no contract will be awarded from this notice . BNL is seeking information from qualified vendors capable of providing water cooler cleaning , sanitization , inspection , and maintenance services at its Upton , New York site . The contractor shall provide all labor , supervision , materials , and equipment necessary to service approximately 160 water cooler units , including both bottled and plumbed - in systems . Services include cleaning and sanitizing internal reservoirs , drip trays , dispensing components , and external surfaces ; inspecting units for operational issues ; replacing filters as applicable ; and documenting all work performed . Routine services are expected to be performed at a minimum frequency of once every six ( 6 ) months per unit . In addition , the contractor shall be capable of providing on - demand cleaning and maintenance services within five ( 5 ) business days when requested . All work must comply with applicable federal , state , and local regulations , including OSHA , EPA , CDC , and Department of Energy ( DOE ) requirements , as well as Brookhaven National Laboratory Environment , Safety , and Health ( ESH ) standards . Contractor personnel must be able to meet site access , safety training , and hazard analysis requirements prior to performing work . The anticipated period of performance is one ( 1 ) base year with potential option period ( s ). Interested vendors are requested to submit capability statements demonstrating their experience with similar services , particularly in laboratory , healthcare , or other regulated environments . Vendors should also provide business size status , relevant past performance , quality assurance capabilities ( e . g ., ISO 9001 or equivalent ), and a general description of their pricing approach . BNL will use the information received to determine the appropriate acquisition strategy , including whether a set - aside is feasible and the level of competition available . This Sources Sought Notice is for informational purposes only and does not constitute a Request for Proposal ( RFP ). BNL does not guarantee that a solicitation will be issued as a result of this notice , nor will BNL reimburse respondents for any costs incurred in preparing a response .

New York

2026-05-05