Specimen Courier Services

2026-11-03

1 . The CONTRACTOR shall pick - up clinical specimens and samples ( e . g . food and water ) seven ( 7 ) days per week from designated pick - up sites specified by the State Laboratories Division (“ SLD ”). Pick up locations shall include but are not limited to hospitals , labs , doctor ’ s offices , and district health offices (“ DHO s ”). 2 . For respiratory specimens , the pick - up facilities will notify the CONTRACTOR when a pick - up is required . The CONTRACTOR shall be responsible for notifying the STATE specimen collection team ( to be determined by the STATE ) if there are issues or delays with a shipment . 3 . For non - respiratory specimens , the STATE collection team will notify the CONTRACTOR when a pick - up is required . 4 . For Oahu pick - ups the , the STATE specimen collection team will notify the CONTRACTOR when a shipment is ready to be picked up at Honolulu International Airport (“ HNL ”) and delivered to SLD . 5 . The CONTRACTOR shall package clinical specimens in conformance with the applicable Department of Transportation (“ DOT ”) and International Air Transportation Association (“ IATA ”) requirements for clinical specimen packaging and transport . a . IATA regulations can be found at : https :// www . iata . org / en / publications / manuals / infectious - substancesshipping - regulations / b . Association of Public Health Laboratories (“ APHL ”) publication for Category B specimens : https :// www . aphl . org / aboutAPHL / publications / Documents / QSA - 2021 - PackShip - Guidance - Biological - Substances - JobAid . pdf # search = biological % 20shipping 6 . The CONTRACTOR shall use individuals trained and certified to package and ship clinical specimens as required by DOT and / or IATA . The CONTRACTOR shall follow applicable DOT ( Ground ) and / or IATA ( air ) transport of possibly infections specimens . a . The CONTRACTOR shall furnish proof of training for all staff involved in this project . 7 . For any specimen pick - ups not on Oahu , the CONTRACTOR shall ship specimens and / or samples to Honolulu airport (“ HNL ”) and shall be responsible for shipping charges . 8 . The CONTRACTOR shall provide a cold chain management plan for each specimen and sample types to the STATE for approval prior to Contract execution and shall certify that the plan is followed for each specimen pick - up and shipment . 9 . The CONTRACTOR shall ensure that all clinical specimens are kept cold during transport by utilizing blue ice packs and / or possibly dry ice . The CONTRACTOR shall follow the cold chain management plan depending on the specimen or sample type . 10 . The CONTRACTOR shall ensure specimens and / or samples are shipped and arrive to SLD on the same day of pick - up , during normal business hours , or at a time agreed upon by the CONTRACTOR and the STATE . Exceptions include but are not limited to : overnight cargo flights .

Hawaii

2026-04-08