Strategic review of Data Licensing

2026-11-03

BackgroundRegisters of Scotland (RoS) is undertaking a strategic review of its current data licensing position as part of its ambition to maximise the value of the data it holds.RoS currently delivers a range of statutory and commercial data products to a diverse customer base, including citizens, public sector bodies, and commercial organisations. This breadth of demand has led to an increasing need to develop scalable and sustainable data products.The development of these products is shaped by existing licensing arrangements, including the Public Sector Geospatial Agreement (PSGA) and Postal Address File (PAF) frameworks. These define the terms under which data can be used, reused, and shared, particularly where third-party data is integrated with RoS datasets.RoS is seeking specialist support to work with existing RoS departments to define a data strategy that reflects the organisation’s current and future priorities.Purpose of this NoticeThis notice is issued to engage with the market and identify organisations with expertise in public sector data licensing, data commercialisation, and governance.The feedback received will inform the scope, structure, and requirements of a potential future procurement exercise.Scope of Potential RequirementRoS is seeking a partner to provide expertise and support in the following areas covering both current and future activity.1. Review of Current Licensing LandscapeAssess RoS’s current licensing arrangements, including PSGA, PAF, and other third party agreementsIdentify constraints, risks, and opportunities in the current modelAdvise on how existing frameworks can be leveraged to support data products and services while ensure statutory obligations remain paramount2. Definition of Data PrinciplesSupport RoS in developing clear data principles covering:Data sharing and reuseCommercialisation and monetisationTransparency, fairness, and public valueEnsure alignment with public sector obligations, corporate objectives and customer expectations3. Recommendations and Implementation RoadmapProvide actionable, practical recommendations for:Optimising the use of RoS dataEnabling new data products and servicesManaging licensing risks and complianceClear options, trade-offs, and decision frameworks to support senior decision-makingDevelop an implementation roadmap that RoS can deliver internally4. Capability and Skills DevelopmentIdentify the organisational skills, roles, and capabilities required to:Sustain data commercialisationGovern data and licensing frameworks effectivelyRecommend approaches to embed these capabilities within RoS operationsKey Context for SuppliersRoS operates within a complex licensing environment, particularly where third party data is embedded in its productsThere is a tension between legacy licensing models and ambitions for more open, scalable data products, which has been identified as a systemic issueRoS is exploring different strategic options, including changes to licensing arrangements and potential use of external partners to support commercialisationMarket EngagementRoS invites expressions of interest from organisations with experience in:Public sector data licensing and governanceData commercialisation and product developmentNavigating complex multi party licensing frameworksSupporting organisations to unlock the value of their data assetsResponses to this notice will help shape the design of any future procurement.CPV: 72221000, 72322000, 72312100, 79400000.

United Kingdom (UK)

2026-07-16