Support Staff Substitute Services

2026-11-03

Sealed RFPs shall be received by the Punxsutawney Area School District (“ District ”) for the procurement of Substitute Support Staff Services SUBSTITUTE SUPPORT STAFF SERVICES SPECIFICATIONS 1 . Introduction The Punxsutawney Area School District is seeking qualified vendors to provide Substitute Support Staff Services on an as - needed basis for support staff vacancies . 2 . Background The District serves approximately 1890 students across two schools . Due to regular staff absences , the District requires a dependable substitute solution that ensures consistent coverage of support staff vacancies . Support Staff Classifications include : Assistant School Nurse ( must be certified LPN or higher certification ) Cafeteria Worker and Head Cook Cleaner Custodian Instructional Assistant Maintenance Monitor PIMS Coordinator Secretaries Sign Language Interpreter Special Education Instructional Assistant 3 . Scope of Services The selected vendor shall provide the following services : 3 . 1 Substitute Support Staffing • Daily , short - term , and long - term support substitutes • Coverage for all possible support staff vacancies 3 . 2 Recruitment & Vetting Vendor must : • Recruit qualified candidates . • Conduct background checks required by the Punxsutawney Area School District . o All contracted employees must obtain the following clearances : Act 24 , Act 168 , Act 34 , Act 151 , and Act 114 . All contracted employees are required to obtain the Act 126 mandated reporter training . o Must be no more than one ( 1 ) year old . • Verify credentials , certifications , and transcripts . • Maintain personnel files and documentation . 3 . 3 Training & Professional Standards Vendor must : • Ensure substitutes understand District policies , behavior expectations , and reporting procedures . • Offer ongoing training for long - term substitute roles . 3 . 4 Scheduling & Placement • Provide an online or app - based system for absence reporting and substitute assignment . o The Punxsutawney Area School District currently uses Frontline . o Sub assignment system must be compatible with CSIU Payroll software . o Timesheets must be able to be uploaded to CSIU • Offer 24 / 7 availability for urgent or last - minute coverage needs . • Ensure timely communication with school administrators . 3 . 5 Performance Expectations • Replace underperforming substitutes as requested . • The District reserves the right to request removal of a substitute . 4 . Vendor Qualifications Vendors must demonstrate : • At least 5 years of experience providing substitute staffing or educational staffing . • Capacity to provide substitutes within the District ’ s geographic location . • Experience working with public schools of similar size . 5 . Proposal Requirements Vendors must submit a complete proposal including : 5 . 1 Staffing Approach • Outline recruitment , screening , and onboarding processes Additional Information : The District intends to switch the substitute staffing process over to the approved vendor for the start of the 2026 - 2027 fiscal year . Once the contract is awarded to the selected staffing partner , the District will not be hiring support substitutes . 5 . 2 Technology & Support • Description of scheduling / absence management system . • Data security and confidentiality procedures . • Customer support model and hours . 5 . 3 Pricing Proposal • Hourly Billing rate for each job classification • Daily and long - term rates • Any additional fees ( technology , background checks , etc .) • List any discounts or other included services 5 . 4 Additional Documentation • Insurance certificates . • Licenses or certifications . • Sample contract , if available .

Pennsylvania

2026-05-09