Totara Learning Management System

2026-11-03

The Authority intends to award a 3 year contract with Totara for a Learning Management ystem (LMS) with an integrated tool to track, manage and report on medical device and clinical skill competency that is flexible to apply in different learning pathways and provide audit ready and simple to use dashboards. Key must have features; 1. Capability and competency framework management - align training directly to regulated competencies. 2. Bulk data management - has to integrate to LMS for staff, management hierarchies and audiences. Bulk upload of capabilities and achievement pathways. 3. Flexible learning pathways - Support different routes to compliance, whether through classroom, eLearning or supervised practice. 4. Comprehensive sign-off workflows - Guarantee that compliance is validated by the right authority. Supervisor sign-off, peer review, or location manager approvals. 5. Audit trails and history tracking - Complete histories of status changes, sign-offs and activity logs. 6. Compliance dashboards and reports 7. Notifications & Escalations - Automated reminders and 8. Role-based filtering and views - Give the right people the right escalations view 9. Mobile-optimised experience - Train and verify anywhere. Can complete learning, record evidence and receive sign-offs on any device. 10. Managerial oversight and delegated authority - Distribute compliance accountability. Department heads and location managers have the tools to monitor and resolve compliance issues in their own teams. With regards to the LMS the following are re are also some must have features; 1. Ability to forecast certification compliance up to 12 months ahead using due dates and booked training and for it to be presented in a chart. 2. A workflow plugin to create custom workflows that can be fully customised and themed, such as appraisal, 1-1's, CPD funding requests, forms etc. 3. A notification plugin which can send a single summary email of certifications that are due to expire, never been certified and upcoming bookings, also for it to go to a line manager and send them a single email with all their staff that meet those criteria. 4. Full theme customisation options with ability to use custom CSS. 5. An objectives plugin which allows users, line manager and appraiser to write to a database an objective and for that objective to be linked in to workflows. 6. Current and past compliance blocks displayed in a drill down chart and ability to show custom audience groups of users and their compliance records. 7. Automated interface with NHS Electronic Staff Records (ESR) to have a bi-directional interface with staff competencies.

United Kingdom (UK)

2026-06-02