Travel Agencies (LTA)services for UNICEF Bulgaria

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A.0 SPECIAL NOTESA.1 PURPOSE OF THE Request for Proposals (RFP) for ServicesThe purpose of this RFP is to invitelocal Bulgarian companiesto submit a proposal forTravel Agencies (LTA) Services for UNICEF Bulgaria.A.2 FORECAST SCHEDULEClosing date and time for submission of full proposal:17:00h on Wednesday, 29th July 2026, Sophia (Bulgaria) time.A.3 REQUESTS FOR CLARIFICATIONAll requests for formal clarification or queries on this RFP must be submitted in writing via email at BUL-PROCUREMENT@UNICEF.ORG   by23rd July 2026.Please make sure that the e-mail mentions the RFP reference number in the subject: “LRPS-2026-9204966 Travel Agencies”and “Company Name”.Only written inquiries will be entertained. A response to written inquiries will be provided in due course. Please be informed that all responses will be publicized at the UNGM link.A.4 RFP RESPONSE FORMATHOW TO APPLYInterested organizations should provide evidence of their experience and ability to fulfill the Terms of Reference by submitting, in separate documents:A.4.1. Filled and signedBid Form;A.4.2.Technical Proposal;A.4.3.Financial  Proposal,Full proposals should be submitted inENGLISHlanguage and must be sent via e-mail to “bul-procurement@unicef.org”not later 17:00h on 29th July 2026,duly signed and dated.Proposals received after the stipulated date and time will be rejected.The Technical Proposal should address all aspects and criteria outlined in this Request for Proposal, especially in the Terms of Reference.The Technical Proposalshould include (for more details, please open document“Terms of Reference”):The technical proposal should be in English, presented in pdf format, duly signed and sealed by the bidders’ authorized representatives. It should not exceed 15 pages (excluding annexes) and should address all aspects of the terms of reference. The bidders’ submissions should provide evidence that the bidder has expertise in all three event sizes and categories. No price information should be attached to the technical documentation. Any submissions made outside of the allotted timeframe or without adequate information will be automatically disqualified.NB! No price information should be contained in the Technical Proposal.Due to the nature of this RFP, there will be no public opening of proposals.The Financial Proposalshall be prepared:The currency of the proposal shall be inEuro (EUR).All quotes stated in the financial proposal shall be without VAT as UNICEF is a tax-exempt organization.Please useAnnex C- Financial Proposal Template;Any activity described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, as well as in the final total price.Proposals sent to a different e-mail address (bul-procurement@unicef.org) or in a different format than prescribed in this RFP, or which do not respect the required confidentiality, or received after the designated time and date, will be rejected.All references to descriptive materials should be included in the appropriate response paragraph, though the material/documents themselves may be provided as annexes to the proposal/response.A.5. VALIDITYEach proposal shall be valid for a period of ninety (90) days from the proposal due date. Bidders are requested to indicate the validity period of their proposal in the Proposal Form. UNICEF may also request for an extension of the validity of the proposal.A.6. PROPOSAL EVALUATIONTechnical Proposals received will be evaluated against the evaluation criteria as below:Technical Proposal: 70 points1.1Institutional Capacity & Track Record:30 pointsProven track record in providing travel agency service.Previous work with international UN agencies, NGOs, or similar entities.References and client satisfaction1.2. Technical and logistical capacity: 30 pointsAvailability of required equipment, systems, and toolsTechnical expertise and certificationsOperational capacity and scalabilityAbility to deliver within required timelines1.3. Team composition: 10 points•           Overview of the proposed team, including key roles and responsibilities.•           CVs of core team members with relevant experience in similar assignments.Only proposals which receive a minimum of 70% (49 points) will be considered technically qualified and will be subject to a financial evaluation.2.  Financial Proposal: 30 points – please use ANNEX C-FINANCIAL PROPOSAL TEMPLATEThe total amount of points allocated for the price component is30. The maximum number of points will be allotted to the lowest price proposal that is opened and compared among those bidders who obtain the threshold points in the evaluation of the technical component. All other price proposals will receive points in inverse proportion to the lowest price;e.g.:Score for price proposal X =Max. score for price proposal * Price of lowest priced proposal/ Price of proposal XTotal Technical and Price100 PtsUNICEF will award the contract to the vendor, whose response is of high quality, clear and meets the projects goals, including:The price/cost of each of the technically compliant proposals shall be considered only upon evaluation of the above technical criteria;All prices/rates quoted must be exclusive of all taxes as UNICEF is a tax-exempt organization.A.7. CONTRACTUAL TERMS AND CONDITIONSThe UNICEF General Terms and Conditions are attached and will form part of any contract resulting from this RFP.А.8. SUBMISSION OF PROPOSALSProposals should be sent to: bul-procurement@unicef.org as attachments in aNON-EDITABLE FORMAT(e.g., PDF), clearly marked with the Tender number (RFP/LRPS-2026-9204966 Travel Agencies) andCompany Name, NOT LATERthan17:00 h on 29th July 2026, Sophia (Bulgaria) time.Bidders are requested to submit the documents separately (see example below):Bid Form;Technical Proposal;Financial Proposals-Annex C; (The price proposal should be in Euro, VAT excluded.  If the bidder is not VAT registered, please indicate explicitly);Example:Subject:RFP/LRPS-2026-9204966 Travel AgenciesandCompany Name (ex: Company A)Technical Proposalfile/folder clearly named asTechnical Proposal RFP/LRPS-2026-9204966 Travel Agencies - Company AFinancial Proposal-use ANNEX C- file clearly named asFinancial Proposal RFP/LRPS-2026-9204966 Travel Agencies - Company ABidForm-RFP/LRPS-2026-9204966 Travel Agencies - Company AIf necessary, requests for clarifications can be sent toBUL-PROCUREMENT@UNICEF.ORG, not later than23rd July 2026, 17h00, Sophia (Bulgaria) time.Emails should not exceed 20MB. If the bid response is larger than 20MB, please zip the files or divide the response into separate files and send in multiple emails instead.All bids submitted by email must be submitted as attachments. Email links (e.g., documents to be downloaded from cloud-based folders)are not acceptable. Bids received in any other manner will be INVALIDATED.A.9.  PAYMENT TERMSPayment will be made only upon UNICEF’s acceptance of the work performed in accordance with the contractual milestones (as per agreed payment schedule).  The terms of payment are net 30 days, after receipt of invoice and acceptance of work.  Payment will be effected by bank transfer in the currency of billing.Attachments:Bid form of the RFP;Terms of Reference (ToR);Special Notes LTA Travel 2026 (this document);General Terms and Conditions for Services 2025;

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