USCGC Hollyhock Oil Analysis

2026-11-03

Please see attachements for better SOWTable of ContentsTitlePageSCOPE_______________________________________________________ 3APPLICABLE DOCUMENTS____________________________________ 3Document Availability______________________________________ 3Government Documents_____________________________________ 3Other Government Documents ______________________________________32 . 4 Commercial Documents__________________________________________________42 . 5 Order of Precedence _______________________________________________4REQUIREMENTS_____________________________________________________5Government Provided Material______________________________________5General Requirements_____________________________________________5Analysis________________________________________________________5Analysis Report __________________________________________________5Departure from Specification _______________________________________5Not UsedNot UsedNOTES_______________________________________________________________5Potential Sources _________________________________________________5Government Document Sources _____________________________________5SHIPPING ADDRESS__________________________________________________5GOVERNMENT POINT OF CONTACTS ( POC ) TECHNICAL POC ________________________________________________5USCGC CHOCK ASSET MANAGER _______________________________59 . 0 FIGURES__________________________________________________________6 - 35SCOPEThis specification covers performing analysis on a Main Reduction Gear ( MRG ) sludge sample provided . In addition to sample analysis , report should include opinion of likely cause as well as a recommendation for a solvent to dissolve the sludge ( something Coast Guard could use to remove hard adherent sludge from MRG internal surfaces . 1 . 1 Background : On 30 July 2023 , the USCGC HOLLYHOCK ( WLB - 214 ) began a Major Maintenance Availability ( MMA ) at the Coast Guard Yard in Baltimore , MD . The scope of this MMA did not include planned maintenance on the Main Reduction Gear ( MRG ). Following the availability period , during the crew ' s preparations for transit , an unknown , sticky substance was discovered coating the internal surfaces of the MRG . In response , the Coast Guard performed a series of remediation efforts , including multiple oil changes , hot oil flushes , and manual cleaning . While these actions were effective in restoring unobstructed flow to lubrication nozzles , a hard , baked - on coating of the substance remains on internal MRG surfaces . Lube oil analysis performed in December 2024 , and consistently through December 2025 , indicates that all oil parameters are within normal specifications . The cutter departed for its new homeport in Honolulu , HI , in September 2025 . NOTE : Sludge sample provided for analysis were taken following Main Reduction Gear Cleaning . Requested Analysis Repot is expected to include the following : Composition of sludge sample . Opinion on likely cause of sludge formationRecommendation of an available solvent effective in removing hard adherent sludge . APPLICABLE DOCUMENTSDocument Availability – To obtain the referenced documents , see Section 6 . 2 . Government Documents - The following specification and standards form a part of this specification to the extent specified herein . Unless otherwise specified , the documents listed here by number and date shall be those in the current Department of Defense Index of Specifications and Standards ( DODISS ) and supplements therein . Specifications , MilitaryMIL - PRF - 17331 , LUBRICATING OIL STEAM TURBINE AND GEAR , MODERATE SERVICEStandards , MilitaryNoneOther Government Documents - The following documents form a part of this specification to the extent specified herein . The documents listed shall be by title and effective date , unless otherwise documented . Code of Federal Regulations ( CFR ) NoneUSCG Surface Forces Logistics Center ( SFLC ) DrawingsDwg . No . RevTitle225B WLB 320 - 004EPWR SYS DK PLAN MMR & AMR HULL BLOCK 940225 WLB 320 - 010TPOWER SYS ELEM WIRING DIAGRAM225 WLB 262 - 001ELUBE OIL SYSTEM DIAGRAM225B WLB 262 - 005ELUBE OIL SYSTEM A / D HULL BLOCKS 910 , 930 , 940 , 950 & 970225B WLB 549 - 001FONBOARD LUBRICATION REQUIREMENTSUSCG Surface Forces Logistics Center ( SFLC ) DocumentsCoast Guard Technical Publication IB - H2 - 0006 - V0 , PUMP LUBE OIL & HEATER TECHNICAL MANUALSCoast Guard Technical Publication IB - H2 - 0012 - V0 , REDUCTION GEAR MODELS 96DHCMG - CP & 96DHCMGH - CP OPPERATING & MAINTENANCE INSTRUCTIONSSFLC Technical Standard 262 , LUBRICATING OILS AND SYSTEMS , TESTING , ANALYSIS , AND ENVIRONMENTALLY ACCEPTABLE LUBRICANTSMaintenance Procedure Card ( MPC ) M - Q - 2043 , PROPULSION REDUCTION GEAR LUBE OIL ANALYSIS TESTMaintenance Procedure Card ( MPC ) M - A - 15513 , MAIN REDUCTION GEAR ( MRG ) TURNING GEAR LUBE OIL REPLACECommercial Documents - The Following documents form a part of this specification to the extent specified here . The documents shall be the version listed by number and date from the referenced industry organization . Commercial documents may be listed in the Department of Defense Index of specifications and Standards ( DODISS ). American National Standards Institute ( ANSI ) / National Conference of Standards Laboratories ( NSCL ) None . American Society for Quality Control ( ASQC ) None . American Society for Testing and Materials ( ASTM )( ASTM ) D2070 – Standard Test Method for Thermal Stability of Hydraulic OILAmerican Society for Testing and Materials ( ASTM ) D5185 – Standard Test Method for Multielement Determination of Used and Unused Lubricating oil2 . 5 . Order of Precedence - In event of a conflict between the text of this Specification and the references cited herein , this Specification shall take precedence . The Contractor is required to notify the Contracting Officer ( KO ) in writing for a resolution of any ambiguity or conflict found in these specifications . REQUIREMENTSAs sludge sample is of limited quantity and there is no back up for sample being lost or mishandled , Coast Guard requires requires that all work performed on the sample be accomplished within the same facility ( i . e ., no transport or shipping to other locations ). Government Provided Materials : Coast Guard in addition to providing limited sludge sample will also provide unused samples of MRG lubricant ( 1000 ml ), MIL - PRF - 17331 , TEP 2190 ; Unused sample of Shell Biodegradable Hydraulic Oil 68 ( 1000 ml ) - a possible contaminant mistakenly introduced into the MRG gear box . Another possible contaminant in advertently introduced into MRG gear box is Turning Gear heavy gear oil ( Mobile Gear 600XP450 ) . Turning Gear box requires 2 gallons of heavy gear oil , Mobile Gear 600XP450 . Turning Gear gear box is mounted on MRG . Both MRG gear box and Turning Gear box are similarly configured with vent fill caps . Also provided is a used MRG lube oil sample ( taken after Coast Guard cleaning efforts ). Except Government Provided Materials , Contractor will provide all labor and material to conduct sludge sample analysis . General Requirements – Contracted Laboratory will conduct analysis on MRG sludge sample to determine elemental composition . Coast Guard is relying upon Laboratory knowledge and experience to determine methods and procedures that will produce best results . Analysis – While Contracted Lab will determine methods and procedures to produce desired results , following methods and guidance might be used in performing analysis process : FTIR – functional group analysis on contaminant and neat oils2D GCxGC – analysis on contaminant and neat oilsASTM D5185 - elemental analysis by ICP contaminant and neat oilsFTM 3462 – Panel Coker Teat operating on blends of neat oilsASTM D2027 - thermal stability on a blend of two neat oilsAnalysis Report – Contracted Lab will include in Analysis Report the following : Results of elemental analysis ( i . e ., composition of sludge sample ) Opinion of likely cause of sludge formationRecommendation for an available solvent which might be effective in removal of this hard adherent sludge . Departure From Specification – Departure from the specifications will not be allowed unless there is a direct benefit to the Government . If the Vendor finds it necessary to change or depart from the applicable requirements , he must request permission to do so from the Contracting Officer ( KO ) at the earliest possible time . Requests by the Vendor for changes shall clearly describe the changes proposed , the reason for , and the advantages of the changes proposed . Also to be included is a detailed list of additional costs or savings ( if any ) that would result . If the proposed change involves the substitution of another material or method for one specifically required , the complete Specification ( s ) covering the requested method or material shall be submitted . Not Used5 . 0 Period of PerformanceThe final report of finding from the analysis is due no later than 45 days after award notice . Contractor shall contact the Asset Manager listed in section 8 . 2 of this document for prompt shipment of oil samples to be tested . 6 . 0 Notes6 . 1 Potential Sources – Laboratories considered must be capable of meeting the technical requirements of this Specification as well as performing sample analysis within single / same facility . Government Document Sources – The Contractor shall make requests for government - furnished documents through the Asset Manager listed in section 8 . 2 of this document . 7 . 0 SHIPPING ADDRESSProvide completed Analysis Report electronically as an Email attachment to Government Points of Contact see Paragraph 8 . 0 ( below ). 8 . 0 GOVERNMENT POINTS OF CONTACT ( POC ) 8 . 1 Technical POC : James Happe , SFLC Alameda , Phone 408 - 910 - 2307 , email : James . P . Happe @ uscg . mil ; Alternate : James Kennedy CTR , SFLC Alameda , Phone 707 - 319 - 7508 , email : James . B . Kennedy @ uscg . mil8 . 2 Asset Manager : ENS Marcos Saldarriaga , 206 - 820 - 3031 , email : Marcos . A . Saldarriaga @ uscg . mil ; Backup CWO - 2 Nathan Kirchner , SFLC Alameda , Phone 571 - 608 - 8133 , email : Nathan . P . Kirchner @ uscg . mil9 . 0 FIGURES ( Related Excerpts ) NOTE : For complete technical information refer to complete drawing , document , or report from which related excerpts were taken . See paragraph2 . 0 APPLICABLE DOCUMENTS .

Maryland

2026-04-08