Utility Bills , Printing , Mailing and Barcoding Services

2026-11-03

1 . Create a fillable PDF template for the City to use to prepare various notifications , such as a lost utility bill . 2 . The City will be sending the chosen vendor regular billing statements and final bills in pdf format . This pdf format file will need to have the barcode added to the payment stub meeting US Bank Lockbox services requirements . 3 . The City will send over an . xml flat file for past due bills . These are Urgent Notices and Final Notices . Both of these types will need to be created to agree with the City with specific language added to the bills . a . Urgent Notices will need to have specific language added , the scan line added to the payment stub with requirements from US Bank Lock Box services , as well as a # 9 envelope . b . Final Notices will need to have specific language added and a pdf file created so that the City can print them in house and distribute appropriately to the customers . 4 . Keep an adequate inventory and supply all paper products including : a . 1 / 1 color statement with perforation at the bottom ( 2 color options must be available to the City ). b . # 10 boot window envelopes c . # 9 window return envelopes

Oregon

2026-04-08