Vehicle Disposals

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Bidding

The City of Doncaster Council (The Council) is seeking to appoint a suitably experienced auction provider to dispose of surplus fleet vehicles and ad hoc spare parts as part of a fleet reduction programme. The Contract will run for an initial 2-year period. Extensions will be available for up to a maximum period of 3 years and may be exercised in 3*12-month periods. See section 16 for further information. Prices will remain fixed for the initial 2-year contract term. The objectives of this contract are to: • Achieve Best Value for surplus vehicles • Ensure a transparent, auditable, and compliant process • Minimise officer time and operational disruption • Ensure environmental, data protection, and legal compliance Buyer Fee Fairness Requirement The Supplier will not apply any additional fee, premium, uplift percentage or surcharge through its auctions to a buyer solely on the basis that a vehicle originates from the Council’s fleet. The Supplier may apply its standard published buyer fees, provided these: • are applied consistently to all vehicles and all sellers; • are published transparently prior to bidding; • do not include any special uplift, percentage, or surcharge linked to the vehicle’s council origin. The Council reserves the right to audit buyer fee structures to ensure compliance.

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