W -- Sources Sought Notice for Heavy Equipment IDIQ

2026-11-03

SOURCES SOUGHT NOTICEHeavy Equipment Rental IDIQ ¿ Bureau of ReclamationNotice Type : Sources SoughtPosted Through : Government Point of Entry ( GPE ) ¿ SAM . govNAICS : 532412 ¿ Construction , Mining , and Forestry Machinery and Equipment Rental and LeasingPlace of Performance : Various locations across 17 Western StatesEstimated Period of Performance : 5 Years + 6 ¿ Month Extension ( FAR 52 . 217 ¿ 8 ) 1 . PURPOSEThe Department of the Interior , Bureau of Reclamation , is conducting market research under FAR Part 10 to identify qualified small business concerns capable of providing Heavy Equipment Rental and associated services to support construction , restoration , maintenance , and operational missions across the Upper Colorado Region and other regional offices . This Sources Sought is NOT a solicitation . No contract will be awarded from this announcement . 2 . PROJECT DESCRIPTIONThe Bureau requires an Indefinite Delivery / Indefinite Quantity ( IDIQ ) contract to furnish heavy equipment rental , delivery , setup , repair support , and specialty equipment as needed . Requirements include :¿ Furnishing heavy construction equipment in excellent condition , < 5 years old and < 3 , 000 hours ¿ Delivery and pick ¿ up within 300 miles of project locations .¿ Onsite repair response within 6 hours or replacement within 24 hours .¿ Capability to service and repair Government ¿ owned equipment upon task order issuance .¿ Occasional requirement for Trimble Earthworks ¿ ready dozers , excavators , and graders .¿ Ability to support work across diverse terrain including dams , rivers , wetlands , levees , and remote high ¿ elevation sites . Equipment categories include but are not limited to :¿ Scrapers , articulated haul trucks , dozers , graders , excavators , loaders ¿ Water trucks / wagons , rollers , compactors , skid steers ¿ Generators , pumps , light towers ¿ Telescopic handlers and specialty equipment ¿ Repair labor , shop service , field service3 . SCOPE OF WORK SUMMARY ¿ Provide heavy equipment rental at weekly and monthly rates across a 5 ¿ year ordering period .¿ Ensure all equipment is fully inspected , serviced , pressure ¿ washed , and free of leaks prior to delivery .¿ Support multiple project locations across 17 Western States .¿ Provide submittals ( service records , or ¿ equal characteristics , photos ) within 5 days of task order award .¿ Meet safety requirements per Federal , State , and Reclamation standards .¿ Delivery and Pick - up requirements - Contractors shall provide delivery and pick - up of all leased equipment to the designated project site within 300 miles each way from the equipment source . Freight charges will be paid by the Government for distances up to 300 miles per leg ( 600 loaded miles total ). If the required equipment is not available within 300 miles , the prime contractor remains responsible for fulfilling the task order by any lawful means , including sub - rental or subcontracting arrangements . Any subcontractor utilized must fully comply with all contract requirements , including equipment condition , safety standards , response times , and documentation obligations . The contractor shall :¿ Coordinate supply and delivery when subcontracting , ensuring rates align with the bid schedule .¿ Verify and document freight charges for both local and long - distance sources when proposing equipment beyond 300 miles .¿ Ensure subcontracted equipment meets all specifications , including age , hours , emissions compliance , and readiness for special requirements ( e . g ., Trimble Earthworks compatibility ). 4 . ANTICIPATED CONTRACT TYPE ¿ Multiple Award IDIQ The contract is anticipated to be a multiple award IDIQ ;¿ Five ¿ year ordering period + 6 ¿ month extension option ¿ Task Orders will be competed among IDIQ holders and evaluated based on Lowest Price Technically Acceptable ( LPTA ) unless otherwise stated . 5 . SUBMISSION REQUIREMENTSInterested firms are requested to submit a Capabilities Statement ( 5 pages max ) containing : 1 . Company Information : o Name , Address , UEIo Point of Contact ( email & phone ) 2 . Business Size & Socioeconomic Status : o Small Business , SBSA , 8 ( a ), HUBZone , SDVOSB , WOSB , etc . 3 . Relevant Experience : o Demonstrated experience providing heavy equipment rental at scaleo Experience with projects in remote or multi ¿ state regionso Experience supporting Federal construction or maintenance missions4 . Equipment Yard Locations : o Must show ability to deliver within 300 miles of potential sites . 5 . Technical Capability : o Ability to meet safety , service , repair , delivery , and inspection requirements described in the SOWo Ability to provide Earthworks ¿ ready Caterpillar ( or equal ) equipment when required6 . Repair Service Capability : o Onsite and in ¿ shop repair availabilityo Ability to meet response times ( 6 ¿ hour onsite , 24 ¿ hour replacement ) 6 . RESPONSE INSTRUCTIONSResponses must be emailed to : Lvance @ usbr . govSubject Line : Heavy Equipment Rental IDIQResponse Due : March 10 , 2026 by 4 : 30 pm . No telephone inquiries will be accepted . 7 . DISCLAIMERThis Sources Sought Notice is issued solely for information and planning purposes . It does not constitute a solicitation ( Request for Proposal or Request for Quote ), nor does it guarantee issuance of a solicitation . The Government will not reimburse any costs associated with preparing or submitting responses to this notice .

Utah

2026-05-02