Web - Based Digital Signature Solution - Round 2

2026-11-03

The Metropolitan Nashville Public Schools ( MNPS ) is soliciting proposals from qualified vendors to provide a secure , web - based digital signature solution . • Objectives • • The proposed solution should : • • Provide secure , legally binding digital signatures compliant with federal and state standards . • Improve workflow efficiency , auditability , and document management . • Preferred but not required objectives of the proposed solution would include : • • Support districtwide usage with options for centralized or decentralized administration . • Offer flexible licensing models that can reduce total cost compared to current decentralized subscriptions . • Integrate with MNPS systems where feasible and support future integrations . • Digital Signature Capabilities • • The solution must , at minimum : • Support legally binding electronic signatures compliant with ESIGN , UETA , FERPA , and other applicable regulations . • Provide multiple signature types ( typed , drawn , uploaded ). • Include automated workflows , routing , approvals , and configurable templates . • Offer bulk sending and batch processing capabilities . • Allow unlimited documents and signature requests , or provide an alternative usage model that meets district needs . • Support multiple signers on the same document with controlled signing order . • Security & Compliance • • The solution must meet or exceed industry standards for : • • Data encryption in transit and at rest ( e . g ., AES - 256 , TLS 1 . 2 +). • SOC 2 Type II or equivalent security controls . • Access controls including SSO / SAML / ADFS / LDAP integration . • Audit trails with timestamps , IP addresses , and compliance logs . • Document retention and secure storage . • FERPA , HIPAA ( if applicable ), and state data privacy compliance . • Administration & User Management • • • Role - based permissions ( admin , requester , signer , etc .). • Real - time monitoring / dashboard to monitor signature process . • Customizable approval chains and workflows . • Delegation capabilities . • Optional : Ability for district - level admins to view and manage all school / department accounts . • Ability for schools / departments to manage their own sub - accounts if decentralized usage continues . • Integrations • • As one of the preferred objectives of this solicitation , vendors should outline any existing , planned , or potential system integrations , including but not limited to : • • Oracle Cloud • Microsoft 365 and SharePoint • Student Information Systems • HR / Onboarding platforms • Financial and procurement systems • API availability and documentation • Implementation Services

Tennessee

2026-05-05