Westbrook Custodial - work centers only

2026-11-03

The Contractor will furnish all supplies and equipment for accomplishment of all work . Contractor ’ s equipment shall be of the size and type suitable for accomplishing the various phases of work described and / or needed and shall operate from existing sources of the State furnished electrical power , water supply , etc ., and shall have a low noise level of operation . Equipment considered by the Program Administrator ( or their Designee ) to be improper or inadequate for this purpose shall be removed from the work site and replaced by Contractor with satisfactory equipment . Materials and Supplies : The Contractor shall furnish : paper towels 2 ply toilet paper trash bags all liquid bathroom soap ( for dispensers ) urinal tablets PFAS free Shower Curtains All other materials and supplies must be provided by the Department . Fixture deodorant / sanitizers or other odor masking materials are not acceptable and shall not be used . If such products are needed , then the area has not been cleaned and disinfected / deodorized satisfactorily . Contractor must purchase products with the following recycled content : Toilet Paper with at least 20 % post - consumer fiber Paper Towel with at least 40 % post - consumer fiber Trash Bags with at least 10 % post - consumer content unless products meeting or exceeding those recycled content goals are unavailable or cost greater than 4 % more than equivalent products with lower recycled content . Pre and Polyfluorinated Substances ( PFAS ): MEARNG ’ s procurement preference is to avoid or minimize all other products with intentionally added PFAS . PFAS is commonly found in waterproof and / or stain resistant materials , floor waxes , furniture polishes , and paper products including toilet paper . Safety Data Sheets : The Contractor must maintain on the State ’ s premises ( posted in janitorial closet ) a complete set of Globally Harmonized System ( GHS ) Safety Data Sheets ( SDS ) for any chemical products used at the facility during the contract period and subsequent extensions and have them accessible to the Agreement Administrator , their designee , any department employee and / or emergency personnel on demand . All contracted personnel must be knowledgeable on how to look up and understand the information provided on an SDS . Floor Care Equipment : The Contractor is required to provide a commercial / industrial grade vacuum cleaner equipped with a HEPA filter , a commercial / industrial grade self - contained carpet cleaning capable of providing a minimum 50 PSI ( pounds per square inch ) of cleaning solution with an extractor capable of 100 inches of water lift and a commercial / industrial grade floor buffer for use in these facilities . The equipment must be well maintained and operational at all times . Failure to use commercial / industrial equipment from day one of the contract can be reason to terminate the contract . State Facilities : Damage or Loss of State - Owned Property : The Provider will be held liable for any damage or loss of use of State of Maine owned property caused by the Provider ’ s employees ’ or personnel allowed into the facility by the Provider ’ s employees . The Provider will be required to pay for all repairs , replace the property with the exact same piece of property or pay for a replacement at current market prices . Storage and Supply Area / Closet : At the discretion of the Program Administrator , storage , and supply areas , if available , will be provided to the Contractor . Such storage and supply areas shall be used at the Contractor ’ s own risk . If State storage and supply areas are utilized , the State shall in no way be responsible for lost , damaged or stolen equipment or materials . Securing the Facility : Upon completing work in each area within the building , the Provider ’ s personnel shall ensure that all windows are closed , lights are off , and all entrance doors are locked prior to leaving the area . The preceding would not apply if the Provider has completed work substantially prior to the end of the normal work day for State employees . Any office that was locked prior to servicing must be relocked when finished . Work areas with secured entrances and exits must not be unlocked or trigged to stay open at any time . Loss of Facility Security : If a facility becomes unsecure due to actions of a Provider ’ s employee , representative or subcontractor , the cost of securing the facility will be the responsibility of the Provider . The Agreement Administrator will determine what needs to be done to secure the facility . Parking : Provider employees shall park only in areas designated by the Program Administrator ( or their designee ) and will park at their own risk . Trash and Recycling : Contractor will collect trash and put it into a designated area for regularly scheduled trash pickup provided by the Department . Contractor will collect recycling , in clear bags and put it into the designated dumpster for regularly scheduled recycling pick up provided by the Department . Note recycling must be separated , as we have to report volumes etc . Must be clear bags . This is for break room , bathroom and common areas . NOT FOR OFFICES . Damage The contractor is responsible for damage to any of the facility or its grounds that occur in the execution of this custodial contract . The contractor is responsible for the repair being completed within 10 working days from the date of damage . Standards and Services : Standards : The following standards shall be used in inspecting custodial services : Plumbing Fixtures and Dispenser Cleaning - Plumbing fixtures and dispensers are clean when free of all deposits and stains so that item is left without dust streaks , film , odor , or stains . Dusting - A properly dusted surface is free of all dirt and dust , dust streaks , lint and cobwebs . Sweeping - A properly swept floor is free of all dirt , dust , grit , lint , and debris except imbedded dirt or grit . Spot Cleaning - A surface adequately spot cleaned is free of all stains , deposits , and is substantially free of cleaning marks . Damp Mopping - A satisfactorily damp mopped floor is without dirt and dust , marks , film , streaks , debris , and standing water . Metal Cleaning - When cleaned , all surfaces are without deposits or tarnish , and with a uniformly bright appearance . Cleaner is removed from adjacent surfaces . Glass Cleaning - Glass is clean when all accessible glass surfaces are without streaks , film , deposits , and stains and has a uniformly bright appearance and adjacent surfaces have been wiped clean . Extreme care and correct materials must be used to avoid damage and scratching on all surfaces . Finish Removal - Finish removal is accomplished when surfaces have all finish dirt removed down to the floor material , floor is left free of all dirt , stains , deposits , debris , cleaning solution , and standing water , and the floor has a uniform appearance when dry . Plain water rinse and pickup must follow removal operation immediately . Scrubbing - Scrubbing is satisfactorily performed when all surfaces are without imbedded dirt , cleaning solution , film , debris , stains , marks , and standing water in all areas and floor has a uniformly clean appearance . A plain water rinse must follow the scrubbing process immediately . Light Fixture Cleaning - Light fixtures are clean when all components , including bulbs and tubes are without insects , dirt , lint , film , and streaks . All articles removed must be replaced immediately . Buffing of Finished Surfaces - Finished surfaces shall be buffed sufficiently to obtain maximum gloss and have a uniform appearance free of surface dirt . Baseboard Cleaning - After cleaning , the surfaces of all baseboards ( wood , resilient , ceramic ) will have a uniformly clean appearance , free from dirt , stains , streaks , and cleaning marks . Window Cleaning – Shall consist of cleaning the entire window area , which includes the glass and vinyl or wooden part of the window frame , sash and any blinds attached to the windows . Cleaning shall be accomplished with a glass or all - purpose cleaning agent and is considered clean when all surfaces have a uniformed surface free from dirt , stains , streaks and cleaning marks . Entryway Cleaning - Shall consist of cleaning the entire exterior and interior of the entryway to include on the exterior the area of the door , the doorframe the exterior wall area encompassed by the overhang , and concrete stoop . Cleaning shall be by use of a cleaning solution or warm soap and water and is considered clean when all surfaces have a uniformed surface free from dirt , stains , bugs or any part of bugs or vermin , cobwebs , streaks , or cleaning marks . Services : The following services shall be performed , complying with the standards detailed in item a .: Preliminary Cleaning - The facility will be given a complete top to bottom cleaning of all rooms , floors , rugs , walls , doors and windows , ( both exterior and interior ), entryways , and moldings . Cleaning Restrooms - This work includes a complete hygienic cleaning all plumbing fixtures , lavatories , toilet bowls , dispensers , wainscots , grout lines , doors , mirrors , handicapped accessible handrails , stall partitions as required , and filling all paper / soap dispensers as needed . Scouring powder may be used on plumbing fixtures or may be used for water closets and urinals , if required , on approval by the Agreement Administrator . All stains , spots , mold and / or mildew shall be removed from wainscots , grout lines and stall partitions , using a damp cloth with detergent . Floors shall be dry - swept and then damp mopped using a department approved germicidal cleaner . Water used in cleaning restrooms must be clean at the start of the cleaning process and disposed of once cleaning is complete . The water cannot be used in cleaning other areas of the building . Rags and mops used in cleaning restrooms cannot be used in other areas of the building until washed using a germicidal cleaner . Cleaning Slop Sinks , Vending Machines , and Drinking Fountains - All items will be cleaned using detergent or scouring powder , if required . Water cabinets , water chillers or drinking fountains shall be wiped using a clean , unused damp cloth . Do NOT use a cloth , already used for cleaning these items . Sweeping - All tile , wood , or concrete floors , stairways , landings , and stoops shall be swept with brush or mop or mechanical brush - vacuum sweeping without damage or disfigurement of furniture , doors , or base trim . Oil treated mops shall not be used . Dust , dirt , and debris shall be removed to receptacles provided for this purpose on the building exterior . Reset furniture upon completion of sweeping . Vacuuming - Carpeting and furniture shall be vacuumed and the dirt , dust and debris removed to receptacles provided by the Provider on the building exterior . Spots shall be removed from rugs and carpets as they occur . A commercial / industrial vacuum cleaner equipped with a HEPA filter must be utilized . Carpet Shampooing - Carpeting shall be cleaned using commercial / industrial grade self - contained equipment capable of providing 50 PSI ( pounds per square inch ) of cleaning solution with an extractor capable of 100 inches of water lift and shall use water with a minimum temperature of 140 degrees F . Turbo drying of the shampooed carpet shall be performed utilizing a high - speed fan ( s ). Bonnet cleaning is NOT acceptable ( other than for spot cleaning ). Damp Mopping Floors - Damp mop all resilient tile floors , terrazzo , quarry tile , ceramic tile , and concrete floors , including stairs and landings , using cotton or sponge mops , appropriate stain removal agents , unheated water and detergent , if required , using as small amount of water as possible . Follow with clean water rinse and pick up again using as small amount of water as possible . Where floor drain exists , water will be added periodically to prevent traps from becoming dry . Floor Scrubbing - Scrub floors by use of deck brush , cylindrical or disc type machine or automatic machine scrubber and detergent solution using as small amount of water as possible followed by plain water rinse and pick up . This scrubbing will be followed by the application of a floor finish system applied in accordance with the manufacturer ’ s specifications . Baseboards shall be thoroughly cleaned after buffing . Finish Removal - Removal or stripping of all finish down to the flooring material , using compound specifically prepared for this purpose , with steel wool or brush agitation as required , followed by rinsing with plain water to remove all finish material , solution , dirt and film form baseboard edge to baseboard edge . Floor Waxing and Finishing – Floors must be completely free of anything that will become part of the finish before starting . All floor waxes or finishes ( i . e ., carnauba , acrylic , polymeric ) will be compatible with floors on which applied and shall be applied in accordance with the manufacturer ’ s recommendations . Floor Touchup - Application of finish material and buffing in heavy traffic areas between primary refinishing as required . Buffing - All finished and terrazzo floors shall be buffed periodically to remove traffic marks , heavy soil , etc ., to be followed by sweeping , vacuuming , or dust mopping to pick up loose residue . Turned - Out Lights - Turn off all lights when not in use . Only specific areas being worked in will be illuminated . Dusting Horizontal Surfaces Other Than Furniture , Fixtures , and Equipment - Dust with treated dust cloth or vacuum all horizontal surfaces of windows , window ledges , radiators , stair rails , baseboards , tops of acoustical panels , exterior wall mounted electrical conduit and other horizontal surfaces . Glass Cleaning - Clean all mirrors , glass cases , desktops , windows and glass at building entrances using plain water or cleaning solution prepared for the purpose . Adjacent trim shall be wiped clean with a damp cloth . Scouring powder shall not be used . Metal Cleaning and Polishing - Hardware , bars on doors , doorknobs / handles , kick plates , and all other bright work shall be polished using approved polishing compound . Dusting Interior Walls and Ceilings - Beginning at the highest point , dust shall be first removed room all surfaces and exposed overhead pipes and equipment with untreated dusters or by vacuuming . Cobwebs shall be removed with an upward stroke to avoid streaking . Cleaning Doors and Trim - Clean doors and adjacent trim not otherwise cleaned . Cleaning Light Fixtures - Dust all accessible components of light fixtures , including bulbs and tubes with a cloth or yarn duster . Unless specified in Rider A , each fixture shall be washed not less than twice per year on a rotation basis . Empty Recycling Bins – Empty all recycle bins , when recycling program is practiced , located in corridors and other areas where specifically noted and remove recyclable ( paper , cardboard , etc .) items from building or deposit in collection facility / area provided for this purpose . Any recyclable products will be reduced and sorted by the department prior to removal . Empty Waste Receptacles - Empty all waste receptacles located in corridors and other areas where specifically noted and remove trash from building and deposit in collection facilities provided for this purpose . Disposing of Hazardous Material – If the Provider is required to dispose of hazardous material , the Provider must dispose of the material abiding by all State , Federal and local laws . Ignorance of the laws will not remove the Provider from legal repercussions . Any fines , legal fees or other costs associated with improper disposal will be passed on to the Provider . The hazardous material cannot be thrown out with the “ regular ” trash or recyclables . Washing Waste Receptacles - Wash all waste receptacles to keep in sanitary condition . Washing shall be accomplished with brush and detergent solution . Use of cleaning agents harmful to paint or receptacle material will not be permitted . Receptacles will be left free of deposits , dirt , streaks . Cleaning and Polishing Furniture - Wood and finished metal surfaces shall receive furniture polish with rubbing as necessary for cleaning , followed by polishing with a clean , dry cloth or electric buffer . Leather coverings shall be thoroughly cleaned with a combination cleaner , and polish followed by polishing with a clean , dry cloth . When cleaned or polished , all surfaces shall be of uniform appearance , free of deposits , streaks , or film . All spillages shall be wiped clean with a damp cloth . Vacuum All Upholstered Furniture - Vacuum all upholstered surfaces to remove dust and lint ( includes acoustical panels / systems furniture partitions ). Mat Cleaning - Remove mats at entrances and remove all dirt and dust deposits and then replace mats in proper location . Specific Cleaning Standards / Services for MEARNG : Deep Recessed Aluminum Foot Grilles – Walk Off Mats November , December . January , February , March Weekly - Vacuum to clean the debris between the rails . Weekly - Remove foot grilles and clean frames and pans . April , May , June , July , August , September , and October Weekly vacuum to clean the debris between the rails .

Maine

2026-05-01