WEWOKA IHS - EYEGLASSES AND LENSES

2026-11-03

1 . PURPOSE OF THE PROJECTThe Oklahoma City Area Office ( OCA ), Indian Health Services ( IHS ) has a requirement for Opticallens , Frames , and other items for Wewoka Indian Health Center . 2 . DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTSThe contractor shall provide Optical lens , Frames , and other items for the Wewoka Indian HealthCenter Optometry Department . 3 . PERIOD OF PERFORMANCEThe period of performance will be for five ( 5 ) years beginning May 08 , 2026 through May 07 , 2031 . 4 . LEVEL OF EFFORTFrames : Contractor shall provide on consignment a variety of mid - range priced metal and zyl frames consisting of approximately 20 unisex , 80 women ’ s , 70 men ’ s and 30 children ’ s to include some non - allergen materials , wide width and titanium frames . Contractor shall provide table top displays for clips and / or demo lenses . Contractor shall update frame inventory at no charge , every six ( 6 ) months . This includes contractor representative removing discontinued frames from inventory and replacing them in a timely manner . The center maintains full frame discretion . All frames shall include a 1 - year warranty based on industry standards . This should include remounting and / or inserting lenses at no extra charge . Payment of frames and / or lenses shall also include 3rd party payments by money order , credit / debit card and tribal funds . Site does not have the ability to use cloud - based payment systems for credit cards unless a QR code is provided for patients to use directly . Frames should include designer options such as Ray Ban , Native Vision ( or other Native American style frames ), Michael Kors , Kate Spade and Vari . If any products are discontinued and / or unavailable , then submit equivalent item . Lenses : Lenses shall include plastic , polycarbonate , high index and glass materials in traditional and digital manufacturing and should include safety thickness . Tinted lenses shall include both solid and gradient options in addition to plastic and glass Transition . Products should not be generic and should be up to WIHC Optometry standards . Lenses should be Essilor or Varilux lenses to reduce number of rejected / non - adapt lens issues . Lenses shall include scratch resistant coatings with 1 year warranty . Lens prescription changes shall be provided at no additional charge within 90 days of the original order . No high sphere , cylinder , or oversize blank charges . If any products are discontinued and / or unavailable , then submit equivalent item . Other Items : Order forms and pre - paid shipping labels shall be provided by the contractor . Orders may be made by mail , telephone or electronic means . Completed spectacles shall be returned to Wewoka IHS clinic within 7 - 10 days of the order date . Patients may provide a personal frame ; the contractor may refuse to use said frame . Contractor not liable for damage to personal frame . Complementary hard and soft cases shall be provided . Must provide samples of lens tints , clips and accessories offered . The contractor shall provide Fabrication of Eyeglasses services for the Wewoka Indian Health Center Optometry Department . To provide as follows : Tasks : Shall provide fabrication of eyeglasses , frames and lenses , at a range price levels , including economy pricing . Shall include the provision of a sample frame kit if necessary , and frame catalogs listing all sizes and colors of each frame . A representative shall visit at least annually to assure our staff are updated on new products , policies , and maintain open communication . If unable , shall visit virtually and shall schedule accordingly with the Chief of Optometry . Product Quality : Type of Lens : single vision , bifocal , trifocal , progressive and aspheric lenses on corrected curve , white or tinted lenses , glass impact resistant or plastic , mounted in approved type frames . Unless otherwise specified , lenses , material , powers and workmanship shall be in accordance with the American National Standards Institute , ANSI Z80 . 3 - 2009 . All glass ophthalmic lenses , with the exception of glass safety lenses will be chemically strengthened to comply with FDA regulation 21 CFR , Parts 3 and 4 , for impact resistance , unless specified otherwise by the prescriber . Except for physical characteristics of the material used , plastic lenses furnished will conform to the performance specifications for corrected curve lenses made of class and the ANSI Z80 . 3 - 2009 standard . Such plastic lenses shall be made from hard resin plastic . Safety eyewear will comply with ANSI Z87 . 1 - 2010 standards . Safety lenses will be edged with safety approved bevel , etched with lab identifier code on upper outside corner , heat hardened and drop ball tested when applicable . Guarantee : Frames and lenses breakage and scratches ( considering normal wear and tear ) will be replaced at least one time within one year from date order was shipped . Normal wear and tear are considered the following : o Lenses edged into rimless style frame , drilled or grooved , are not cover under warranty unless Polycarbonate or Trivex material is used . o Frames or lens damage that is due to normal wear ( such as abuse or bite marks ) Eye glass frames shall be in accordance with the American National Standards Institute , ANSI / ISO 7998 / 8624 / 12870 - Optics set standard which ANSI has approved as an American National Standard . REDO ’ s and REFUND ’ SAt minimum , Contractor shall agree to the following standards : Lab errors shall be made over at no charge within 90 days of the ship - date . Rx changes within 90 days of original ship - date are no charge ( one - time ). Upgrades on lenses within 60 days of original order shall be offered with at minimum a 50 % discount . Non - Adapt redo for progressive lenses shall be offered at no charge within 90 days of ship - date . Downgrades ( transitional to clear lenses ) or same - price changes shall be offered within 90 days of original ship - date . Frames may be exchanged if in like - new condition . 4 . 2 . The contractor shall be responsible for all labor , materials , travel costs and associated expenses necessary to fulfill contract agreements to and from the Wewoka Indian Health Center .

Oklahoma

2026-04-08