Z -- Sources Sought - CON Qtrs Renovation at Havasupai

2026-11-03

Source Sought Notice # 140A2326R0003THIS IS A SOURCES SOUGTH NOTICE ONLY . THIS IS NOT A REQUEST FOR PROPOSAL OR INVITATION FOR BID . THERE IS NOT A SOLICITATION AVAILABLE AT THIS TIME . The Department of the Interior ( DOI ), Bureau of Indian Education ( BIE ), Division of Acquisitions is issuing a Source Sought Notice announcement to seek potential Indian Small Business Economic Enterprises ( ISBEE ), Indian Economic Enterprises ( IEE ), or Small Businesses ( SB ) to determine if there is sufficient interest to set aside this requirement . Prior Government contract work is not required for submitting a response to this notice . This notice is a market research tool only . Responses will be used to determine the extent to which this requirement will be set aside for small business or small business social economic subcategories . If this market research concludes there is not enough ISBEE , IEE or small business response , this requirement may be solicited to large businesses . Furthermore , upon review of industry response to this notice , the Government is not obligated to and will not pay for any information received from potential sources as a result of this notice . This will be a competitive , firm - fixed price contract , procured in accordance with the Federal Acquisition Regulation ( FAR ) Part 15 . However , the results and analysis of the market research will finalize the determination of the procurement method . The North American Industry Classification System ( NAICS ) code for this project is 236118 , Residential Renovations . The Small Business Size Standard is $ 45 . In accordance with FAR Part 36 , the estimated construction price range for this project is : less than $ 9 , 000 , 000 . 00 . Small Businesses are reminded under FAR 52 . 219 - 14 ( e )( 4 ), Limitations on Subcontracting ; they must perform at least 85 % of the cost of the contract , not including the cost of materials , with the firm ' s own employees for general construction - type procurement . Include the percentage of work that will be self - performed on this project , and how it will be accomplished . PROJECT OVERVIEWThe Bureau of Indian Education ( BIE ) intends to solicit licensed Contractors to provide Design / Build Services to renovate and refurbish ( modernize ) and bring into compliance with current building codes ( correct code deficiencies ) government - furnished staff quarters and upgrade associated utility systems located within the building interior / exterior in Arizona at Havasupai ( 8 quarters ). The Contractor shall furnish supervision , labor , and equipment , materials , insurance , and transportation to provide Design / Build Services to complete major repair and improvement project specified under Part II - Statement of Work ( SOW ) Contractor will provide all required deliverables , detailed cost estimates , design documents and work plans ; all work specified herein . The Government is seeking qualified , experienced sources capable of performing the following work on the Quarters Renovation for Havasupai Project : Project Location : The Quarters Units are located in the Village of Supai , AZ along the Havasu Creek a tributary to the Colorado River within the Grand Canyon National Park . Access to Supai is limited to chartered daytime helicopter , pack - mule or hiking the nine - mile trail . The trailhead is located 166 - mile northwest of Flagstaff , AZ . 90 mile north of I - 40 at Seligman , AZ along Indian Route 18 in remote northcentral Arizona . It is in Coconino County , Arizona , at the southwest corner of the Grand Canyon National Park is located within BIA / BIE jurisdiction of Arizona Havasupai Indian Reservation , Truxton Canon Agency of the BIA . Renovation and Repairs : The Design / Build Contractor shall prepare design documents ( performance specifications , drawing details and notes to extent needed & detailed cost estimate ) to renovate project buildings . Submit design documents to the COR for review and approval , and the COR will provide comments and recommendations to the Contractor to be consolidated into the final design submittal . 1 . Final Documents : Drawings and specifications must depict / describe all construction work and shall be in final form , to fully support the minimum needs of the construction contractor . 2 . Specifications : Project specifications shall be sufficiently detailed and edited to direct the construction contractor to execute the scope of work outlined in this Statement of Work . The performance specifications will specify type of materials , furnishings , fixtures , and heating / cooling equipment specified to be incorporated into the project . 3 . Testing and commissioning of new heating and cooling equipment installed under this contract . The Contractor will provide a minimum or 2 - hours training for BIE maintenance staff on each type of new heating and cooling equipment installed . Training will be conducted on - site and will cover adjustment , servicing , troubleshooting , and maintenance of new heating and cooling equipment . 4 . Weekly Reports : The Contractor shall provide weekly reports to the designated Contracting Officer Representative ( COR ). The reports will outline the work activities of the Contractor and various Subcontractor ( s ) and will include any issues that occurred on the project or contact with BIA / BIE personnel , project schedules , etc . The minimum / special capabilities required for this project are : 1 . Prime Contractor experience with residential renovations . 2 . Prime Contractor experience shall include significant recent experience related to onsite repairs and renovation of upgrade utility systems ; exterior ¿ Struc O Flex ¿; Fencing ; framing / Installation / Floors ; Windows ¿ Jeld - Wen ¿; Kitchen ; Bathroom : Lighting ; Interior Painting ; Interior Doors ; and Exterior Doors . 3 . Construction : Upon approval of project design the construction Contractor will begin demolition activities on portions of the project buildings taking care to not demolish beyond that specified . Renovation of project building shall be completed in compliance with Uniform Plumbing Code , National Electric Code , Uniform Mechanical Code ( UMC ), and Uniform Building Code ( latest editions ). 4 . Quality Control Compliance : A list of materials specified for use on the project will be submitted to the COR for review and approval before ordering and installation . This requirement includes project control systems , quality control , and cost management . 5 . At project end , submittal of the manufacturer ¿ s product warranties and operation and maintenance manuals for new equipment , fixtures and furnishings installed under this contract is required . 6 . Properly dispose of trash , removed fixtures , and construction debris generated during demolition phase and transport it to an approved / permitted landfill located outside Havasupai lands in compliance with 40 CFR 258 Standards . NOTICE RESPONSEIt is requested that all interested Indian Small Business Economic Enterprise , Indian Economic Enterprise and small businesses submit to the Contracting Officer a brief capabilities statement package including all the information contained in this notice in order to demonstrate the ability to perform the services described . The Firm ¿ s response to this notice shall include the following information : 1 . Firm ¿ s name , address , point of contact , phone number , and e - mail address . 2 . Firm ¿ s capability to perform a contract of this magnitude and complexity same or similar to the Quarters Renovation for Havasupai ( include firm ¿ s capability to execute construction , comparable work performed within the past 5 years ). 2 . Brief descriptions of at least three example projects , including : customer name , timeliness of performance , customer satisfaction , and dollar value of the project . 3 . Firm ¿ s experience with the minimum capabilities listed in this Sources Sought Notice . 4 . Firm ¿ s Business Type ¿ ISBEE , IEE , SB , 8 ( a ), WOSB , HUBZone , SDVOSB , LB , etc . 5 . Joint Ventures ( existing ), including Mentor Protégés should submit information about the Joint Venture structure and team members . Other teaming arrangement information should be submitted such that the Government can understand the relationships , responsibilities , and roles of team members . 6 . Firm ¿ s Bonding Capability ( construction bonding level per contract and aggregate construction bonding level , both expressed in dollars ). Indicate whether the firm can bond to the estimated construction price range of this project . All interested firms must be registered in SAM . gov to be eligible for award of Government contracts . The information provided in this notice is subject to change and in no way binds the Government to solicit for or award a contract . The Government will not provide debriefs on the results of this research , but feedback regarding the decision to set aside or not set aside the procurement will be accomplished via solicitation for these services as applicable . All information submitted will be held in a confidential manner and will only be used for the purpose intended . Points of contact listed may be contacted for the purpose of verifying performance . Anticipated solicitation issuance date is on or about December 2025 . The official synopsis citing the solicitation number will be issued under Contract Opportunities on SAM . gov . NOTICE RESPONSES ARE DUE NO LATER THAN : November 13 , 2025 , at 12 : 00 PM Mountain Daylight Time ( MDT ) The package shall be sent via electronic mail ( e - mail ) to Mary Jane Johnson at maryjane . johnson @ bie . edu .

Arizona

2026-03-27