Z2DA -- 689 - 22 - 700 EHRM IU West Haven VAMC

2026-11-03

SYNOPSIS : INTRODUCTION : This Sources Sought Notice ( SSN ) is for market research and information purposes only at this time and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs ( VA ). The Department of Veterans Affairs , Veterans Health Administration ( VHA ), Program Contracting Activity Central ( PCAC ) is conducting a market survey and is seeking potential sources for the Electronic Health Record Modernization ( EHRM ) Infrastructure Upgrades Construction project at the West Haven VA Medical Center ( VAMC ) located at 950 Campbell Avenue , West Haven CT 06516 . PROJECT DESCRIPTION : The Department of Veteran Affairs is in the process of migrating from its existing Computerized Patient Record System ( CPRS ) to the new EHRM platform . The scope of this project includes but is not limited to the following : upgrade facility fiber throughout the buildings to each Telecommunications Room ( TR ), provide a redundant fiber run throughout the facility to each TR , provide redundant fiber mains to the redundant demarcation rooms from the provider point , install data drops , install new electrical outlets throughout the facility , provide additional power in each TR , upgrade facility power distribution as required , upgrade facility HVAC distribution as required , physical security assessment and upgrades , and hazardous material abatement . In addition to ensuring adequate capacity for planned growth and maintenance , this project addresses deficiencies as defined by the PSRDM ( Physical Security Design and Resiliency Manual ) 2021 VA Standard . The following buildings have been identified as having deficiencies to address : 1 , 2 , 3 , 4 , 5 , 6 , 8 , 8 . 5 , 9 , 11 , 11A , 12 , 14 , 15 , 16A , 21 , 22 , 24 , 27 , 34 , 35 , 35A , 36 , 36A , 12A , 14A , 15A , 2B , and site . Project also includes new data center . If additional buildings are found to be integral to patient services , they will be included in the survey and design to ensure that this program is successful and all required connectivity is installed prior to the Go Live date . To date all buildings have been surveyed . A DRAFT Statement of Work ( SOW ) has been provided . Please note this is a DRAFT and there are no attachments at this time . See Attachment 01 - DRAFT SOW - 689 - 22 - 700 EHRM IU West Haven PROCUREMENT INFORMATION : The proposed project will be a competitive , firm - fixed - price contract utilizing the Design - Bid - Build approach ( Final Specifications and Drawings will be provided ). The anticipated solicitation will be issued either as a Request for Proposal ( RFP ) in accordance with FAR Part 15 , considering Technical Approach , Project Challenges / Phasing & Schedule and Price factors . The results and analysis of the market research will finalize the determination of the procurement method . The type of socio - economic set - aside , if any , will depend upon the responses to this notice and any other information gathered during the market research process . This project is planned for advertising in May 2026 . In accordance with Veteran Affairs Acquisition Regulation ( VAAR ) 836 . 204 , the magnitude of construction is between $ 20 , 000 , 000 . 00 and $ 50 , 000 , 000 . 00 ( Note that the VAAR magnitude of construction is closer to the higher end of this range ). The North American Industry Classification System ( NAICS ) code 236220 ( size standard $ 45 . 0 million ) applies to this procurement . The duration of the project is currently estimated at 627 calendar days from the issuance of a Notice to Proceed . The services for this project will include providing all construction related services such as : providing labor , materials and equipment required to complete the project as per contract documents prepared by an independent Architect - Engineer firm . CAPABILITY STATEMENT : Respondents shall provide a general capabilities statement to include the following information : Section 1 : Provide company name , Unique Entity Identifier ( UEI ), company address , Point - of - Contact name , phone number and email . Section 2 : Provide company business size based on NAICS code 236220 . Also , provide business type ( i . e ., Large Business , Small Business , Service - Disabled Veteran Owned Small Business , Small Disadvantaged Business , Women - Owned Small Business , Hub Zone Small Business , etc .). Section 3 : Provide a Statement of Interest in the project . Section 4 : Provide the prime contractor s available bonding capacity in the form of a letter of intent from your bonding company with this submission . * Please ensure that the individual bonding capacity is in line with the VAAR Magnitude of Construction listed above . Section 5 : Provide the type of work your company has performed in the past in support of the same or similar requirement . This section is IMPORTANT as it will help to determine the type of socio - economic set - aside , if any . Please provide the following in your response : No more than three ( 3 ) contracts that your company has performed within the last seven ( 7 ) years that are of comparable size , complexity , and scope to this requirement . Include the project name , project owner and contact information as this person may be contacted for further information , project scope , project size ( Example : square footage ), building use ( Example : Medical Facility , Office Building , etc .), project dollar value , start and completion dates . Provide specific examples that relate aspects of previous projects to the proposed project . Describe specific technical skills and key personnel your company possess to perform the requirements described under description of work . Describe your Self - Performed ** effort ( as either a Prime or Subcontractor ). Describe Self - Performed work in terms of dollar value and description . ** Self - Performed means work performed by the offeror themselves , NOT work performed by another company for them for any of the project examples provided . Section 6 : Project Labor Agreement ( PLA ) - A PLA is defined as a pre - hire Collective Bargaining Agreement with one ( 01 ) or more labor organizations that establishes the terms and conditions of employment for a specific construction project and is an agreement described in 29 U . S . C . 158 ( f ). The PLA questionnaire must be filled out and returned with the Sources Sought response . The questionnaire can be found at the end of this document . It is requested that interested contractors submit a response ( electronic submission ) of no more than nine ( 9 ) single sided pages , single - spaced , 12 - point font minimum that addresses the above information ( this is inclusive of the PLA questionnaire ). This response must be submitted as a single application - generated ( not scanned ) PDF document that is less than or equal to 4MB in size . Please note that hard copies will not be accepted . Please also include a cover page , which includes , at a minimum : the company s name , address , Unique Entity Identifier ( if available ), socio - economic status , point - of - contact name , phone number , and e - mail address . Responses must include the Sources Sought number and project title in the subject line of their e - mail response . Submissions ( responses ) shall be submitted via email to the primary point of contact Contract Specialist Jacquelyn Wise ( jacquelyn . wise @ va . gov ) and Contracting Officer Megan Dohm ( megan . dohm @ va . gov ) listed below by May 1 , 2026 at 1pm EST . The Capabilities Statement submitted in response to this Sources Sought shall not be considered to be a bid or proposal . This notice is for information and planning purposes only and is neither to be construed as a commitment by the Government nor will the Government pay for information solicited . No evaluation letters and / or results will be issued to the respondents . After completing its analyses , the Government will determine whether to limit competition among the small business categories listed above or proceed with full and open competition as other than small business . At this time no solicitation exists ; therefore , please do not request a copy of the solicitation . If a solicitation is released it will be synopsized in Contract Opportunities at https :// sam . gov /. It is the potential offeror ' s responsibility to monitor this site for the release of any solicitation or synopsis . Contracting Office Address : VHA Program Contracting Activity Central ( VHA - PCAC ) 6150 Oak Tree Blvd . Suite 490 Independence , OH 44131 Primary Point of Contact : Jacquelyn Wise Contract Specialist jacquelyn . wise @ va . gov Secondary Point of Contract : Megan Dohm Contracting Officer megan . dohm @ va . gov PROJECT LABOR AGREEMENT ( PLA ) QUESTIONNAIRE ( Please respond to the questions below ) 1 . Is your company familiar with Project Labor Agreement ( PLA ) and its use on construction projects ? Yes / No Comments : 2 . Would your company likely submit a proposal for the VA construction solicitation that requires the use of a PLA ? Yes / No Comments : 3 . If VA requires a PLA , would your proposed construction cost likely to increase or decrease and what is the likely percentage of cost increase or decrease ? Comments : 4 . Does the VA requirement to use of a PLA on a construction project restrict competition ? Yes / No Comments : 5 . Do you expect subcontractor resistance should VA requires the use of a PLA on this construction solicitation ? Yes / No Comments : 6 . Do you have additional comments regarding the use of a PLA for this project ? Comments : 7 . Has your Firm participated in projects with PLA agreements ? Yes / No  a . Were there cost increases , labor shortages , or other issues experienced on contracts that had the labor union clauses ? If so , please provide more details .  b . Did pricing remain as expected ? If not , did it increase or decrease as a result ? c . Was the project completed on time ?  d . Was craftsmanship acceptable ( or better ) than a level typically seen on other non - union projects . --- End of PLA Questionnaire ---

Connecticut

2026-05-05